Org. Setting and Reporting

This position is located within United Nations Mission in South Sudan (UNMISS). The incumbent will be based in Juba and works under the supervision of the Chief Welfare Unit.

Responsibilities

Within delegated authority and reporting to the Chief Welfare Unit, the Staff Welfare Assistant shall carry out the following duties: -Contributes to the design and implementation of welfare and recreation measures and facilities aimed at improving the wellness, working and living conditions of staff within the mission area. -Disseminates information to increase staff awareness about social and recreational opportunities available in the mission through the mission induction training, broadcasts, the intranet and responding to queries. -Develops links and collaborates with internal sections/units or external entities such as UN Agencies, Funds and Programs as appropriate. -Improves the recreational and social opportunities for staff by participating in representative staff welfare committees. -Initiates, coordinates and implements regular recreational activities for staff (such as outings, film nights and other social events) and works in partnership with administration/service providers to secure a staff recreation space, gym and sports facilities. -Assists the supervisor in facilitating increased welfare initiatives in the field office locations through offering support to committees, fostering the development of new committees, shipment of merchandise including required administrative processes, and by conducting regular operational field visits. -Maintains the welfare venues and sporting facilities in Juba, raises engineering work orders, drafts project briefs and mandates for welfare-related construction projects, prepares/performs physical inventory control of welfare stock in storage locations, recording goods issues and creates related documentation. -Drafts correspondence and inter office memorandums. -Carries out catering facilities inspections at MHQ in cooperation with internal stakeholders such Medical, Occupational and Safety, Engineering. -Supervises the Individual Contractors engaged by the Welfare Unit. -Drafts and monitors the Welfare budget, work plan and expenditures, suggests allocation of resources and implement the reallocation, as necessary. -Monitors all financial requests ensuring timeliness and compliance with standards of accountability and performance. -Reviews and verifies the availability of funds for all requisitions ensuring that the correct object of expenditure has been charged. -Ensures that the allotments and exchange rates within the relevant systems are updated on a regular basis. -Monitors self-generated funds, ensuring compliance with regulations and rules and established policies and procedures. -Prepares and submits the year end budget performance reports, analyzing variances between approved budgets and the actual expenditures. -Performs any other duties as assigned.

Competencies

Competencies: Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

At least eight (8) years of progressively responsible experience within the UN Common system or other comparable international organization in the field of administration, finance, human resources, logistics or in other related fields is required. At least five (5) years of experience in planning and organizing recreational and welfare events is required. At least five (5) years of experience in budget management is required. Experience in Enterprise Resource Planning (ERP) platforms (e.g., Umoja) is required. Experience in organizing corporate events and management of leisure facilities is required. Experience working in a conflict or post-conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds or extension of the mandate. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.