Procurement Officer

OBJECTIVES OF THE PROGRAMME

The Department of Operational Support and Services is comprised of several services, Infrastructure Support Services (ISS), Logistics Support Services (LSS), Corporate Procurement Policy and Coordination (HQ/CPC), Security Services (SEC) and the Global Conference and Training Centre (GCT). The Work of OSS is included under the scope of Category 6, to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively, and Programme Area 6.4 to provide effective and efficient management administration established across the Organization. Corporate Procurement Policy and Coordination (CPC) is one of the Services of OSS and is responsible for:

1. Determining WHO's Procurement Strategy, its implementation, monitoring, evaluation and reporting to management and governing bodies.
2. Establishing and managing global Long-Term Agreements.
3. Managing and maintaining global procurement catalogue.
4. Providing procurement services for a vast range of commodities and services to WHO technical programmes based in Geneva.
5. Supporting Technical programs in their service procurement activities.
6. Ensuring effective procurement interface with the emergency programme.
7. Collaborating with the UN system including through the HLCM-Procurement Network Group as well as the Geneva based Common Procurement Activities Group (CPAG).
8. In close collaboration with the Global Procurement and Logistics unit of the Global Service Centre (GSC/GPL), ensuring the set-up of reliable and efficient procurement systems.

DESCRIPTION OF DUTIES

Specifically, the incumbent:

1. Assists the Procurement Officer in the implementation of a Sourcing strategy incorporating WHO pre-qualification schemes requirements.
2. Assists in the preparation and conduct of tender exercises in view of establishing LTAs.
3. Maintains the repository of WHO portfolio of LTAs.
4. Assists the Procurement Officer in the performance of all contract related activities pertaining to the LTAs.
5. Maintains WHO E-catalogues.
6. Contributes to the update and development of Standard Operating Procedures (SOPs) and related trainings.
7. Works in other areas of Procurement and performs all other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: A first level university degree in public procurement, logistics, business or public administration, management or other fields closely related to the position.
Desirable: Procurement Certification (ex CIPS).Information Technology degree, certification or experience an asset.

Experience

Essential: At least 1 year experience in procurement, or any other fields closely related to the position, preferably in an international organization.
Desirable:

• Experience in procurement of goods or services in line with the United Nations requirements.
• Experience in the development and/or implementation of IT projects, databases.

Skills

• Knowledge of procurement policies and best practices, preferably in the United Nations system.
• Knowledge of ERP systems, preferably ORACLE.
• Effective communication and negotiation skills.
• Very good organizational skills, ability to meet deadline.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Hungarian.
Desirable: Intermediate knowledge of French.

REMUNERATION

Remuneration comprises an annual base salary starting at HUF 14,178,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• This is a National Professional Officer position. Therefore, only applications from national of the country where the duty station is located will be accepted. Applicants who are not national of this country will not be considered.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email toreasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put theWHO Values Charterinto practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit:http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly atshws@who.int.

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