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Programme Management Intern - PMO

Vienna

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Vienna
  • Grade: Internship - Internship
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2024-11-10

Job categories Programme Management
Vacancy code VA/2024/B5132/29103
Department/office ECR, AUMCO, Austria MCO
Duty station Vienna, Austria
Contract type Intern
Contract level Intern
Duration 6 months, with possibility of extension for up to 12 months
Application period 25-Oct-2024 to 10-Nov-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.

Under the direct supervision of the Head of Programme Management Office (PMO), the intern role is to support the activities aimed at increasing project management office capacity. 

1. Duties and Responsibilities
The main functions of the Programme Management Office (PMO) Intern include: 
  • Providing support to the Programme Management Office Team with the extraction and collection of data from different sources. Assist in the analysis and structuring of data, and compiling periodic updates to management.
  • Support in conducting periodic project health checks of projects against an established success criteria, coordinating the quarterly and monthly assurance of projects, as well as improving the Project Management maturity within the MCO.
  • Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
  • Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.
  • Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters.
  • Support in developing program management dashboards, updating and administering of the dashboard. 
  • Prepare analysis reports, data visualization and other resources to support the PMO Team and the Head of Programme in monitoring and decision making.
  • Support in the harmonization of Programme Management Office templates and rollout of tools. Support in documentation management processes through review of projects’ documentations.
  • Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.
  • Assist in rolling out of the capacity building and training plan on program management.
  • Support in the design and roll-out of necessary systems and processes to strengthen programme management.
  • Participate in HoP or PMO-led meetings and initiatives with the aim of building experience around  Project Management. Perform support duties by taking meeting minutes during senior management meetings. Meeting preparation.
  • Provide administrative support to the Head of Programme when required.
  • Perform other tasks as assigned by the supervisor.

2. Learning elements
  • The incumbent will have full access to the AUMCO portfolio project files, in particular to files and products developed in the context of the implemented activities at the country level. 
  • The incumbent will also have full access to UNOPS intranet, the Project ERP system and the Communities of Practice (COPs) in Project Management, Gender Mainstreaming, Innovation and Research, Sustainable Infrastructure, etc.   
  • The incumbent will have the opportunity to join any relevant high-level meetings, and get exposure to key stakeholders such as other UN agencies (UNFCCC, UNEP, UNDP, UNU), several country and multi-partner donors, international non-governmental organizations and representatives from country beneficiary. 

3. Participation in training courses
  • The incumbent will have access to the UNOPS Learning Zone and can access training in Programme Management, Gender Mainstreaming, Coaching, and mandatory training as per UNOPS policy. 

Education/Experience/Language requirements

Education
  • The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) , or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
  • Area of study should preferably relate to International Affairs, Social Sciences, Business Administration, Project Management or Engineering background with some programme management experience is desirable.
  • Prior project management certification is highly desirable.
Internship - Related Experiences
  • While no prior work experience is required, some experience in programme/project management, administration or related fields would be an asset.
 
Language Requirements
  • Excellent command of written and spoken English is required.
  • Any other UN language would be an asset.

Computer Literacy
  • Proficiency in Microsoft Office/Google Suite is essential, in particular for the preparation of PowerPoint/Google Slides presentations and performing basic functions on Excel/Google Sheets. 
  • Experience in Google Data Studio is desirable. 

Additional requirements
  • Ability to maintain regular updates of activities and achievements. 
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.