Officer, Finance

Organizational Context

Job Purpose

The incumbent is responsible for providing finance high level support to the Italian Red Cross on financial management issues to ensure efficient and effective running of day-to-day operations. He/she will assist in the implementation of Finance policies, procedures and systems and ensure compliance with Italian Red Cross procedures and guidelines.

Job Duties and Responsibilities

Officer, Finance

Tasks and Responsibilities

• Registration of invoices in the ERP system
• Preparation and processing of UA Country Office’s e-banking payments in ERP system
• Entering journals of transactions in the General Ledger in ERP system
• Support with the Month-end closure of the financial books in close collaboration with Head of Mission and HQ finance staff
• Work with delegates and national staff to ensure correct coding and sufficient supporting documents are provided.
• Maintain an online register of transactions and other documents submitted to Finance Department for processing.
• Management of Finance Folders and documents.
• Assets and Inventory Management
• Support with the VAT Refund report to Income Tax Inspection on monthly basis.
• Monitor the registration of staff private expenses (telephone/other expenses) to ensure timely reimbursements are made and recorded accurately.
• Train and advise other staff on ERP processes.
• Oversee daily financial transactions, ensuring compliance with IFRC policies and procedures.

Additional tasks and responsibilities:

The incumbent could be occasionally tasked with additional workflows, accompanied and supported by their colleagues, such as:

1. Translation and Documentation

• Translate project-related documents, proposals, and communication between languages (Ukrainian to English).
• Ensure clear communication with partners and stakeholders.

2. Logistics and Administrative Support

• Assist in the organization and coordination of meetings, workshops, and events, including booking venues, managing schedules, and preparing materials.
• Manage petty cash and small-scale project logistics, ensuring smooth day-to-day operations.

3. Communication and Coordination

• Liaise with internal teams, external partners, and donors to facilitate project implementation and reporting.
• Provide timely updates on project progress and maintain organized documentation of all activities and tasks.

Perform other related duties as assigned by the supervisor to support the ItRC delegation’s financial management and operations. Participate in training and development opportunities to enhance skills and knowledge in financial management and compliance.

Job Duties and Responsibilities (continued)

Duties applicable to all staff

Actively work towards the achievement of the Federation Secretariat’s goals

Abide by and work in accordance with the Red Cross and Red Crescent principles

Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Required

Relevant university degree in Management 

PreferredHolder of a Certified Public Accounting degree with specialized training in related field is an asset 

Experience

Required

3 years’ + experience in leading and managing Finance as Accountant

3 years’ + professional experience working with local or international non- governmental organization

Very good leadership skills and confirmed financial management experience

Basic leadership and management skills

Strong experience in cash management showing rigorous controlling methods

Preferred

Experience of working with National Societies

Knowledge, Skills and Languages

Required

Self-supporting in computers - Very good computer skills and command of standard Microsoft office tools

Very good interpersonal, communication and presentation skills

Motivated self-started personality, sense of responsibility and organization skills

Good negotiation skills

Flexibility and ability to travel in the operation’s areas

Fluent in written and spoken English.

Preferred

Knowledge of any other Federation working languages (Italian…) 

Competencies, Values and Comments

• Ability to work towards achieving objectives and results
• Ability to convince and gain acceptance
• Ability to communicate effectively
• Ability to be solution oriented