Internship – Human Resources Intern, Management Services Division (MSDS) HQ Rome, Italy

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BRIEF DESCRIPTION OF THE DIVISION

The Management Services Division (MSD) at HQ is a division comprised of over 200 colleagues across Rome, UAE & India. The HQ division supports WFP's 22,000 humanitarians and is represented by 4,200 functional focal points present throughout all of WFP's offices. Within WFP, Management Services colleagues play an integral role in keeping WFP operations and programmes running smoothly and cost-efficiently, even in the toughest conditions, so the focus can remain on WFP's core mandate of serving our beneficiaries.

Our global service portfolio for WFP is focused on enabling operations and providing a duty of care to WFP's workforce. This includes providing infrastructure and emergency response capacity through sophisticated engineering services, light fleet management, delivering and maintaining the most fit-for-purpose facilities, measuring and reducing our environmental impact, managing our pool of assets, providing travel services for WFP employees, and humanitarian accommodation - with administration field support available in all these areas.

MSD is the strategic Business Partner that Enables WFP’s workforce and operations by driving performance with duty of care, sustainability, and innovation.

Considering this, the Field Support and Staffing branch (MSDS) was created to provide an integrated global business service, optimising performance management to achieve process excellence and aligning workforce planning to standardise the Management Service structure, responsibilities, and reporting lines.

GENERAL INFORMATION

• Type of assignment: Internship
• Number of available positions: 1
• Country of assignment: Italy 
• City of assignment: Rome
• Hiring Unit: Management Services Division (MSDS)
• Supervisor: Human Resources Officer
• Working arrangement: In person from the office
• Duration of assignment: 6 Months
• Expected Starting Date: 01.12.2024

DUTIES AND RESPONSIBILITIES

Contribute to the team’s Human Resources ongoing projects, including proposing viable approaches and solutions  Support the identification of Management Services Global talent for deployments within the function Support the team with the skill mapping exercise and keep the data up to date, being sure to reach the entire Management Services community Support the team for the reassignment preparation Manage vacancy announcements in the Applicant Tracking System (WorkDay): job postings, open position information, etc  Support system creation of technical assessments  Screen candidates against an established set of criteria  Help boost the recruiting pipeline by sourcing passive candidates and leveraging social media to publicise the organization and open roles  Support with data analysis Perform other duties as required. 

STANDARD MINIMUM QUALIFICATIONS

• Be currently enrolled in an undergraduate programme (for example, Bachelor’s degree) from a recognized university and have completed at least two years of the programme; OR
• Be currently enrolled in a graduate programme (for example, Master degree); OR
• Be a recent graduate from an undergraduate or graduate programme (within six months prior to the application to the internship programme);
• Classes attendance in the last 12 months of enrolment in a recognized university.
• Excellent written and spoken English is required (proficiency/level C). Working knowledge of another official UN language (French, Spanish, Arabic, Chinese, Russian plus Portuguese) is an asset.
• Work experience or exposure to Talent Acquisition, Human Resources, and project management is highly desirable
• Ability to collaborate effectively with cross-functional team members
• Strong analytical and communication skills
• Ability to handle confidential information with diplomacy
• Ability to think creatively and strategically
• Ability to be flexible, multi-task, prioritise, and manage multiple activities simultaneously in a fast-paced, changing environment
• Strong attention to detail

SUPERVISION

Human Resources Officer.

TRAINING COMPONENTS

Throughout their assignment WFP interns have access to an industry leading learning platform, weLearn.  Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

LEARNING ELEMENTS

At the end of the assignment, the Intern should: have developed a well-rounded skill set in HR, talent management, recruitment, and data analysis, along with a solid understanding of WFP’s global operations and the integral role Management Services Division plays in enabling the organization to meet its humanitarian objectives.

INTERNSHIP TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1,000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, VISA requests and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Sons, daughters, brothers, or sisters of current WFP employees are not eligible to apply.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.