Administrative Assistant

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Administrative Assistant provides complex administrative support.

Accountabilities & Functional responsibilities

• Supports implementation of projects and programmes.
• Produces statistics and updates data using specialized tools.
• Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Independently carries out complex secretarial tasks.
• Assists with organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work and follows up on expenses.
• Contributes to producing tools adapted to their unit’s needs.
• Applies information-management instructions and ensures compliance with procedures, including in terms of user training (practices and tools) where needed.
• Keeps files up-to-date and ensures that records are managed properly.

Certifications / Education required

• Bachelor's degree in business administration or similar field.

Professional Experience required

• Five years’ experience preferably within the ICRC.

Desired profile and skills

• Leadership: Proficient.
• Accountability: Advanced.
• People management: Basic.
• Team work & Collaboration: Advanced.
• Representing the ICRC: Advanced.
• Beneficiary & Client focused: Proficient.
• IM systems and applications: Basic
• Professional standards, procedures, processes and compliance: Proficient
• Administrative management: Proficient
• Problem solving: Basic.
• Service delivery: Proficient
• Communication: Basic
• Events management: Proficient
• Office tools mastery: Proficient
• Planning and Organizing: Proficient

Language

• Arabic: Native
• English: Full Professional working

What we offer

• Salary Package: 2’037 – 3’518 USD/Month (As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job).
• 13th Month of salary paid in December, pro rata basis in accordance with the period worked.
• Annual Leave: 20 calendar working days of paid leave per year, pro rata basis in accordance with the period worked.
• Health Insurance: 90% of premium fees under class B, coverage include: Doctor visits, Medicines, Therapy services, etc.)
• International Retirement Saving Plan (IRSP): a contribution valued at 11.5% of your monthly salary, these savings are paid by the end of service as a lump sum.
• Other benefits subject to internal rules and regulations: High Cost of Living Allowance (HCLA), Schooling allowance, eyeglasses, designated personal training budget for learning opportunities.

Additional information

• Location: Beirut - Lebanon 
• Working Schedule: Monday till Friday, from 8 Am till 5 Pm. 
• Type of contract: Fixed Term, 1 Year (Renewable based on performance and need for position).
• Estimated start date: 1 November 2024. 
• Application deadline:  27 October 2024

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this