Senior Warehouse Associate

IOM DEU organization mission TBD

The appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

This post is subject to local recruitment. Only applicants holding a valid residence and work permit in Germany will be eligible for consideration.

Under the overall supervision of the Head of Office, the direct supervision of the Sub-Office’s National Resources Management Officer (RMO), the technical supervision of the Country Office’s Supply Chain Officer and in close coordination with relevant units at Headquarters and the Administrative Centres, the incumbent will be responsible and accountable for the following:

Monitor that all warehouse transactions are done in line to IOM internal guidelines and in close coordination with the supervisor. Ensure all movement of goods are timely recorded.
Coordinate reception, storage, packing, kitting, labelling and dispatch of goods from/to the warehouse.
Coordinate with labour and make sure follow-up that daily timesheet are updated.
Plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
Manage all financial aspects related to warehouse and take responsibility for all stored goods.
Maintain records of all transactions, ensuring that an efficient filing system for stock records of all documents are kept.
Prepare daily and weekly progress report for warehousing activities.
Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
Monitor that all returned items are checked, received and record is updated.
Oversee and assist in the Mid-Year and Annual Physical Stock Counts.
Perform such other related duties as may be assigned.