Finance Officer
Freetown | Bo | Kailahun
- Organization: IRC - International Rescue Committee
- Location: Freetown | Bo | Kailahun
- Grade: Mid level - Mid level
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Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Closing Date:
BACKGROUND
The IRC has been in Sierra Leone since 1999 at the height of the civil war and provided critical support during the Ebola outbreak between 2014 and 2016, which had a direct impact on more than 14,000 individuals. Since its start, the IRC Sierra Leone has reached millions of clients and continues to provide support to the country’s most vulnerable communities. The IRC Sierra Leone has country office in Freetown and field offices in Bo, Kanema and Kailahun districts but implements currently in 10 districts of Bo, Moyamba, Pujehun, Bonthe, Falaba, Karene, Kailahun, Kenema Kono & Western Urban Area. Currently IRC Sierra Leone programming aims at governance and system strengthening for access to quality healthcare services and improving the education, livelihoods, and well-being of women and girls.
Job Overview/Summary
Under direct supervision from Finance Coordinator – Operations/Accounts Payable, the Finance Officer is responsible to lead all finance activities in the Kailahun field finance office department as per planned schedule and staff/project requests to ensure no finance gaps are experienced. S/he is responsible for all financial activities in the Kailahun office including reviewing and making payments, purchase requests, bid analysis, reviewing financial records for accuracy, preparing bank reconciliations, conducting cash counts etc while liaising with IRC field offices and reporting directly to the Finance Coordinator- Operations/Accounts Payable in Freetown.
Specific Responsibilities
a.Managing all aspects of day-to-day operations of the accounting department in field office.
b.Assist in the implementation of Finance policies, procedures and systems.
c.Ensure compliance with IRC procedures and guidelines.
d.Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
e.Review all payment documents for proper and adequate back up.
f.Review expenditure worksheets for accuracy and completeness.
g.Liaison with Logistics, Administration and Medical, prepare commitment lists every month for financial obligations already entered but not captured in financial reports.
h.Prepare a bank reconciliation for the field office and send it to the main office by 3rd of every month.
i.Liaison with field office bank on all banking issues.
j.Ensure that statutory deductions are paid on time to avoid any penalty
k.Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances made in each month are liquidated appropriately.
l.Conduct a time sheet audit for field office from time to time.
Personnel Management
a.Serve as technical resource person for the accounting department.
Administrative duties
a.Supervise all activities done daily in the Accounts department.
Logistics duties
a.Review all POs and PRs for proper coding and budget adequacy before approval.
b.In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Finance/Budgeting
a.Act always in accordance with local law and standards of accounting practice.
b.Review with the objective of gaining a clear understanding of budget guidelines and instructions
c.Review funding allocations to enable proper guidance to programs and proper coding.
d.Provide training to program staff on finance issues.
e.Receptive to training provided and to develop his or her technical and professional competence.
f.Produce monthly and quarterly reports to be reviewed by the Finance Coordinator.
g.Assist in budget preparation at the field level.
Security/Communication
a.Communicate with Finance main office on security issues within the office and outside the office
b.Report to the Senior Finance Officer any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
Minimum Qualifications:Qualification
·Bachelor’s degree in accounting or Advance Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
·Computer literate with significant experience in excel, accounting package knowledge (ERP Integra system) will be an added advantage.
Skills and Abilities:
oGood written and verbal skills in the English language
- Ability to work under pressure, long work hours and high workload
- Self-motivated, honest, highly responsible, and punctual.
oProactive to seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
- Ability to work as part of a team as well as to work autonomously when required.
- Ability to use computer software-Word, Excel, Power Point and e-mail.
oCommitted to staff training and development
Standards of Professional Conduct the IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Working Environment
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Interested persons should submit their application letter, updated CV, labor card and all other supporting documents on the application platform as well as send a copy of all application document to the NGO Desk Officer, Ministry of Labour - New England or to the nearest Ministry of Labour office nationwide.
WOMEN ARE STRONGLY ENCOURAGED TO APPLY
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.