HR Officer

OBJECTIVES OF THE PROGRAMME

Unitaid, a partnership hosted by the World Health Organization is focused on accelerating the introduction and adoption of key health products primarily for HIV & co-infections, tuberculosis, malaria and women & children's health. It creates systemic conditions for sustainable and equitable access and aims to foster inclusive and demand-driven partnerships for innovation. It designs and invests in innovative approaches to make quality health products available and affordable in low- and middle-income countries. It promotes collective efforts with partners, countries and communities, unlocking access to the tools, services and care than can deliver the best results, improve health and address global health priorities.

DESCRIPTION OF DUTIES

Under the supervision of the Human Resources Officer,

1. Serve as the focal point for Staff Learning and Development:

• Develop and maintain the annual training catalogue for Unitaid staff
• Liaise with the WHO Career Development and Learning Department to follow up on all training needs, training undertaken, and payments
• Liaise with UNOG's Centre for Learning and Multilingualism, the UNSSC, and other training providers to organize corporate training as necessary
• Research common training interests and needs of staff; gather feedback from staff on their individual training experiences
• Review individual staff training requests for appropriate training approvals per the guidelines.
• Conduct surveys and hold consultations with staff to evaluate current training needs and identify areas for development.
• Initiate procurement requests for training in GSM and ensure timely payment.
• Keep training records up to date and ensure organizational compliance with mandatory training.
• Extract ePMDS status reports regularly and update teams on status.
• Provide support to staff on performance management issues as necessary.

2. Support recruitment processes:

• Collaborate with the HR Officer and initiate recruitment-related actions in GSM and Stellis, from creating posts to advertising a vacancy notice
• Provide support to the panel on administrative aspects of selection processes.
• Review consultant requests, advise on rates, initiate requisitions in Stellis, and create consultant contracts in GSM.
• Serve as a backup for the Human Resources Officer, addressing issues and responding to queries.
• Serve as the central point for pre-arrival and arrival formalities, ensuring all arrangements are in place for the arrival of new staff, including key stakeholders such as IT, GHC reception, and Team Assistants.

3. Manage HR data:

• Manage complex HR data, update tracking sheets as and when required, and prepare HR reports to the Executive Board, donors, grantees, and other key stakeholders.
• Prepare regular updates and reports on recruitment.
• Manage existing HR data. Maintain accurate and updated digital staff records.

4. Manage HR communication:

• Develop and manage communication tools such as digital HR newsletters, announcements, and SharePoint/HR channels on Teams.
• Develop HR presentations on the current and anticipated changes within WHO and Unitaid and create reports on HR metrics.
• Participate in and assist the Human Resources Officer with Staff Engagement activities.
• Prepare Unitaid-specific communication materials, SOPs, and checklists for various transactions to enable accurate administration per WHO's procedures and policies.
• Perform other duties as deemed necessary by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: A first level university (Bachelor's) degree in Psychology or Management or Business Administration.
Desirable: An advanced level degree in one of the above fields.

Experience

Essential:

• At least one year experience in human resources management and administration
• Experience in the area of staff learning and development
• Experience in managing complex data
• Experience in the area of communication
• Experience using ERP systems (such as Oracle, Taleo etc.).

Desirable: Experience or knowledge of the HR processes of the UN system of organization(s)

Skills

• Prior knowledge of HR policies and procedures
• Excellent communication skills
• Good analytical and problem-solving skills
• Ability to handle delicate situations with tact
• Good organizational skills
• Good reporting skills
• Ability to prioritize and multitask

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 39,401 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3129 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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• As a WHO staff member assigned solely and exclusively to support this Partnership, selected staff will have no right of reassignment or transfer outside the Partnership either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position.)

• Unitaid is a partnership hosted and administered by WHO, located outside WHO premises in Le Pommier, 1218 Le Grand-Saconnex.