Senior Project Manager (Impact Health Project)
Port Moresby
- Organization: UNOPS - United Nations Office for Project Services
- Location: Port Moresby
- Grade: Mid level - IICA-3, International Individual Contractors Agreement
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Occupational Groups:
- Public Health and Health Service
- Development Cooperation and Sustainable Development Goals
- Project and Programme Management
- Innovations for Sustainable Development
- Managerial positions
- Corporate Social Responsibility (CSR)
- Closing Date: 2024-10-30
Functional Responsibilities
Summary of functions:
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Project Delivery and Performance
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Procedures
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Monitoring and reporting
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Stakeholder engagement
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Quality assurance
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Knowledge management and innovation
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Personnel management
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Develop, complete and update implementation plan(s)
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Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
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Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
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Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
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Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
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Liaise with any external suppliers or account managers
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Manage acceptance and delivery of work packages
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Monitor project progress ensuring that work packages are being executed properly
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Control project and work packages changes
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Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
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Identify and report to the supervisor potential business opportunities for UNOPS.
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Comply with all organizational policy and specifically the Project Management Manual
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Prepare/adapt all relevant plans for approval by the Project Board.
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Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
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Ensure maintenance of the project files and lessons learned are recorded
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Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
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Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
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Understand the unique structures of the UN and budget appropriately for personnel
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Manage expenditures against the budget (based on accurate financial reports)
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Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
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For project closure purposes, provide a formal handover of the project to the closure manager
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Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
- Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
- Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
- Maintain diaries and progress reports as required by the organization’s standard procedures.
- Provide routine oversight and analysis of delivery data within the dashboard system.
- Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span
- Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
- Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
- Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs
- Work with internal stakeholders to ensure projects comply with audit requirements
- Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
- Coordinate quality reviews of project documents and deliverables
- Provide quality control for management outputs (project documents, reports, etc.)
- Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
- Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
- Research and logging of lessons learned throughout the project life span.
- Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Lead and motivate the project management team
- Ensure that behavioral expectations of team members are established
- Ensure that performance reviews are conducted fairly, accurately and timely
- Select, recruit and train team as required and taking into account gender parity and diversity objectives.
- Ensure safety and security for all project personnel and comply with UNDSS standards
- Create, foster, and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment, and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards, and commitments.
Education/Experience/Language requirements
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An Advanced University Degree is required, preferably in Civil Engineering, Biomedical Engineering, Medical Equipment Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, Architecture, Health Service Planning, or related fields.
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A combination of a Bachelor's Degree with an additional two (2) years of relevant work experience will be accepted in lieu of the education requirements outlined above.
Experience:
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A minimum of seven (7) years of experience in implementing and managing projects in the health sector (infrastructure and/or equipment and/or technical assistance) in combination with an Advanced degree is required.
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Experience in public sector procurement of goods, works, consulting services, and non-consulting services is an asset.
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Proven experience leading public sector reform, responsive supply chain management, and capacity development programs, especially in health service delivery is a strong asset.
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Demonstrated experience in managing people and change, adult learning in the workplace, and leading shared accountability for reform is a strong asset.
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Familiarity with procurement systems of multi-lateral development banks (e.g., World Bank) is expected.
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Good knowledge of private-sector procurement will be advantageous.
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Experience in public sector health service delivery supply chains is an asset.
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Experience in contract management is an asset.
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Knowledge of FIDIC contracts is an asset.
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Experience in planning and applying Health & Safety procedures is an asset.
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Experience in developing Procurement strategies is an asset.
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Experience in risk management for infrastructure implementation projects is an asset.
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Prior experience in program oversight including coordination with the relevant stakeholders is an advantage.
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Experience in writing reports, performing data analysis, and writing technical documents is an asset.
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Knowledge of quality assurance methodologies is an asset.
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Prior experience working in international organizations, international development, post-disaster and/or emergency contexts would also be an advantage.
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Experience in developing countries or post-conflict environments is an asset.
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Experience in Southeast Asia and/ or Papua New Guinea is a strong asset.
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Experience working in multicultural teams is an asset.
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Experience in managing teams is an asset.
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Strong analytical capabilities with the ability to manage tasks associated with the development of projects is an asset.
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Knowledge of Google Suite applications is required.
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Experience using ERP systems is an added advantage.
Language Requirements:
- Full working knowledge (Fluency) of English is essential.
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Certification in Project Management (PRINCE2, PMI, etc.) is an asset.
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Professional certification from an accredited institution ( PEng., CEng. , etc) is an asset.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.