Logistics Assistant
Katsina
- Organization: IRC - International Rescue Committee
- Location: Katsina
- Grade: Junior level - Junior
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Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
- Closing Date:
BACKGROUND:
The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home. IRC entered Nigeria in October 2012 in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner CISCOPE (Civil Society Coalition for Poverty Eradication), implemented a project to support livelihoods and improve WASH in Kogi State from February to May 2013. This was followed by a 3-month nutrition and food security program in the same location from October 2013 to January 2014. The IRC is now in the process of establishing long term presence in Nigeria.Offices were established in Borno, Adamawa and Yobe (BAY) States, North East Nigeria and are providing critical humanitarian assistance to conflict affected people.IRC has plans in place to extend response to the North west Nigeria humanitarian crisis with activities planned for Zamfara state.
Project Overview:
The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.
KEY RESPONSIBILITIES
Fleet management
- Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
- Work with the Supply Chain Officer and design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
- Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
- Manage and be accountable for requested and allocated fuel for Vehicles, Motorcycles and generators by ensuring accurate consumptions.
- Support the Supply Chain Officer to evaluate, manage and monitor all drivers.
- Consolidate Weekly Movement Plans and share with all staffs.
- Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators as well as keep records regarding Maintenance schedules.
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicle logbooks are accurately filled.
- Carry out regular training to all drivers on basic vehicle mechanic skills, record keeping, daily vehicle inspection, drills on safety driving, defensive driving, etc.
Maintenance
- Carry out full maintenance of HVAC system (installations, maintenances, and repairs)
- Carry out proactive maintenance for IRC assets/properties and facilities
- Track the usage of power supply systems and schedules across the IRC facilities.
- Maintain accurate records of all maintenance expenses immediately after services.
Fuel Consumption
- Facilitate the collection, dispatch, and fueling of Vehicle and Generators at all IRC facilities and ensure fuel consumption records are documented accurately on generator log sheets.
- Prepare reconciliations for fuel consumed on a weekly basis before fuel replenishment is done.
- Ensure accurate and updated information on fuel consumption.
- Raise a request (Purchase Requisition) for all maintenance needs.
- Be responsible for collecting petty cash advances based on IRC policy and liquidating within 24 hours after completion of the work
- Prepare weekly and monthly reports on generator fuel consumption and allocation across IRC facilities.
Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.
Qualifications
Personal Characteristics.
- Strong sense of personal integrity
- Attention to detail.
- Strong supervisory skills
- Ability to multi-task
- Team spirit and problem-solving ability.
Key Working Relationships:
Position Directly Reports to:Supply Chain Officer
Position directly supervises:Driver’s
Minimum Qualifications:- Knowledge of generic Logistics Management systems and forms.
- Diploma or Bachelor of Degree In relevant field
- Competent in Spoken and written English
- Good Mathematical skills
- Good Knowledge of Ms Office, ERP etc
Work Environment
The position will be based in Katsina, Nigeria. The situation in
northwest Nigeria continues to be volatile and the security phase is orange or
red depending on location. This is a national position.
Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Employment Gaps: We welcome applicants with varied career paths and recognize that a gap in employment does not define a candidate's potential. We value transferrable skills and are committed to investing in the growth and development of our team members. We encourage applicants to highlight any relevant skills or experiences they have acquired, even if they were not gained in a traditional work setting.
Compensation and Benefits: IRC strives to provide externally competitive and internally equitable Compensation and Benefits programs that attracts, motivates, and retains employees that deliver strong performance while demonstrating the IRC Way Standards for Professional Conduct.
Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.