Document Management (Management Information System) Internship

Key Responsibilities:
A. Document Organization and Management

• Assist in organizing, indexing, and maintaining both physical and digital document repositories to ensure easy access and retrieval.

• Help classify and tag documents according to the project’s taxonomy and document management standards.

• Support in retrieving and archiving documents, ensuring they are accessible to authorized personnel and stored securely.

• Ensure all document management activities comply with UNOPS data protection and privacy policies.

• Assist in developing reports and dashboards using Looker Studio and BigQuery to support decision-making and project analysis.

• Help analyze project-related data to identify trends, areas for improvement, and performance indicators.

• Contribute to transforming raw data into actionable insights for internal and external stakeholders.

• Participate in testing the MIS, providing feedback on system performance and identifying areas for improvement.

• Assist in documenting the database structure and aligning it with project data management objectives.

• Collaborate with the Data Management Specialist to ensure that any necessary system improvements are implemented.

• Assist in documenting and standardizing document management processes to ensure consistency across the project.

• Help in refining and improving standard operating procedures (SOPs) for document and data management.

• Work with team members to ensure that the project’s document management systems align with organizational standards.

• Help develop training materials and resources for ongoing capacity building within the team.   

• Document Management and System Optimization
• Data Visualization and Reporting
• MIS application Testing and Improvement
• Collaboration and Communication

Education and Qualifications:

• Applicants must have completed a degree in Information Technology, Computer Science, Information Systems, or a related field from a recognized university in Afghanistan within the last 4 years.

• Familiarity with document management, library sciences, or related fields is an asset.

• Strong attention to detail, organizational skills, and a methodical approach to handling documents are essential.

Experience:

• No specific professional experience is required for this position;however, familiarity with document management practices and data visualization tools is an advantage.

Language requirement:

• Fluency in English – both written and oral

• Fluency in Dari and Pashto – written and oral