Procurement Officer Ukraine Kyiv

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

1. Role and responsibilities

The purpose of a Logistic Officer (Procurement) is to provide the day-to-day implementation of the logistic function’s responsibility.

Generic responsibilities 

• Adhere to NRC policies, handbooks, guidelines, and donor requirements.
• Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of all support documents.
• Promote and share ideas for improvement of the logistic function.
• Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.
• Conduct procurement process with a focus on country and NRC regulations.
• Prepare procurement documents in line with NRC procurement procedures.
• Perform other duties, as assigned by the Line Manager.

Specific responsibilities 

• Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
• Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached. 
• Conduct market surveys and provide estimated prices to Programs/Support.
• Maintain proper files for procurement documents (and upload all documents in Agresso).
• Check and receive PRs and initiate the procurement process according to NRC procurement regulations and thresholds for all type of procurements below threshold of national and international tenders.
• Updating supplier’s data base
• Prepare procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
• Follow up with suppliers and organize for delivery of materials.
• Update and share the procurement tracker regularly.
• Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
• Any other tasks assigned by the supervisor.

Competencies 

Competencies are important for the employee and the organisation to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

1. Professional competencies 

These are skills, knowledge, qualifications and experience that are important for effective performance. 

Generic professional competencies: 

Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC. 

• Experience from working as a procurement officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Some knowledge in English, both written and verbal
• Bachelor’s degree in relevant field

Context/ Specific skills, knowledge and experience: 

• Context-related competencies are the knowledge, skills and experience required because of the context, location and/or current priorities in the role
• Solid knowledge of situation in Ukraine 
• Proficiency in office 365 and on-line related platforms
• Proficiency in Microsoft Office products with solid knowledge of Excel, Word, PowerPoint, and Outlook
• Good knowledge of document management

2. Behavioural competencies

Refer to the NRC Competency Framework and select between 3-6 Competencies that are most important for this job – including the title of the Competency, and some (or all) of the indicators.

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Ability to handle insecure environment 
• Capacity to handle multi-tasking
• A solid portion of can-do attitude
• Ability to work in a multicultural environment
• Ability to work irregular hours

Key Information - Please Take Note When Applying

• To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV.
• Submit your application and CV in English.
• When creating your profile, include your full name as per your passport.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.