Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD has a vital role in the global governance architecture. It strengthens, within its mandate, the rules-based international order by developing standards promoting well-being for all. The OECD will continue to develop evidence based analysis that helps generate innovative policies and standards to build stronger, more sustainable and more inclusive economies, inspiring trust and confidence for resilient, responsive and healthy societies.

The Office of the Secretary-General (OSG) supports the Secretary-General in implementing his vision and priorities for the Organisation to:

• Optimising the strength and the quality of the post COVID recovery while responding to the economic and social impacts of the war in Ukraine.
• Leadership on climate action to help secure global net-zero by 2050 in a way that is effective and fair.
• Seizing the opportunities of the digital transformation while better managing some of the associated risks, challenges and disruptions.
• Helping to ensure well-functioning global markets and a global level playing field with a rules-based trading system in good working order.
• Global engagement: advancing OECD standards, through membership and partnerships and a sound approach to development.

We provide high quality advice and support to the Secretary-General to achieve a coordinated and innovative approach to the development and implementation of the OECD’s work. We do this by forming timely and well-founded advice, consulting and coordinating with Members, with Deputy Secretaries, and across Directorates, and fostering a high functioning organisation.

We are seeking a motivated and experienced Personal Assistant who thrives on good process and exceptional attention to detail. S/he should be a high-performing individual who is capable of ensuring an unfailingly accurate and consistent standard of work and high level of discretion to ensure the smooth functioning of the Chief and Deputy Chief of Staff’s Office. S/he will also work closely with the Personal Assistants to the Secretary General and the other members of the Office of the Secretary-General.

Job Description

Main responsibilities

• Support the Chief and Deputy Chief of Staff’s office with daily work and organisation of appointments, internal meetings, missions and other activities.
• Manage the flow of information to the Office and provide key information on a wide range of issues on external and internal developments, relating to both the substantive outputs as well as organisational matters. Flag priority and sensitive issues.
• Organise and support business travel preparations including: travel and hotel bookings, visa applications, processing expense claims and follow-up actions in close collaboration with the mission’s team and the advisor in charge.
• Handle senior level contacts with the offices of OECD Directors and Ambassadors, as well as with senior politicians and other high-level key stakeholders. Forge strong internal and external relationships and networks in order to facilitate these contacts.
• Provide the full range of administrative assistance including; organising folders, reservations, diary management, handling mail, drafting and sending routine correspondence and letters and printing documentation, filtering and responding to telephone calls and tracking requests and projects to ensure that deadlines are respected.
• Work closely with the Personal Assistants to the Secretary-General and the Office of the Secretary-General team to provide assistance and carry out other administrative tasks as required.

Qualifications

Ideal Candidate Profile

Academic Background

• A higher education degree and/or Secretarial studies qualification.

Professional Background

• A minimum of three years’ relevant experience in executive or administrative assistance roles, preferably in an international organisation.
• Excellent knowledge of the Organisation’s administrative and meeting protocol and procedures, or relevant experience acquired in other international organisations.
• Knowledge of current and emerging technologies and tools and a demonstrated ability to thrive and innovate in a technology-driven environment.
• Experience managing conflicting requests according to strict deadlines and ability to work independently, rapidly and accurately under pressure.

High degree of discretion and ability to work and communicate effectively and with tact and diplomacy in a multicultural environment with colleagues at all levels, and with delegations and high-level stakeholders

Tools

• Excellent knowledge and experience in MS Office Suite (Word, Excel, Outlook, PowerPoint) and in software and applications used in the OECD (OLIS, Authoring Environment, EMS/CRMS, SAP, PRISM, SRP, SRM).

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).

• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Contract Duration 

• Two-year fixed term appointment, with the possibility of renewal. 
• Ideal start date: December 2024

What the OECD offers

• Monthly base salary starting from 4,302 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Applications for this role will close on 6 October 2024, at 23:59 (Paris Time).

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.