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Senior Finance Officer – Grants

New Delhi

  • Organization: CIFOR - Center for International Forestry Research
  • Location: New Delhi
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • External Relations, Partnerships and Resource mobilization
    • Grant writing
  • Closing Date: 2024-09-20


Reference number: 2426
Job status: In-progress
Job category: Local Position
Duty station: New Delhi, India
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Senior Finance Officer – Grants


Overview

Senior Finance Officer – Grants, responsible for overseeing and monitoring the budgets and expenses of assigned units and countries in CIFOR-ICRAF. Assign new projects to the finance Officer and maintain/update the list of project assignments.

Coordinate and supervise the monitoring of budgets and expenses of restricted projects and the preparation of donor reports as assigned.

Coordinate and supervise the preparation of budgets for restricted projects for inclusion in the Annual Programme of Work and Budget as assigned.



Duties and responsibilities

1.Monitor Budget and Actual Expenses of restricted grants

  • Maintain a complete record of all pertinent documents of each project and coordinate with other Finance Staff and various project leaders to ensure that the financial implementation adheres with all the other aspects of the project agreement.
  • Coordinate with donors, collaborators, project leaders and scientists to clarify financial issues, answer queries and give updates on the financial and budget status of the project.
  • Review the financial status of the project prepared by the finance officer.
  • Review and verify expenditures of restricted projects to ensure adherence to budgetary and donor requirements.
  • Liaise with the Program Management Unit (PMU) regarding the development of Letter of Agreement (LoA) with partner Institutions, project start-ups and set ups in theinternal systems (myTree and OCS), budget update and management in OCS and project tracking & closures.

2.Annual Budget and rolling budget updates

  • Collaborate with Principal Investigator (PI) regarding staff time allocation to be updated in OCS planner.
  • Collaborate with PI on budgets for partnerships, travel, supplies, consultants, publications, and other costs based on the availability of funds of on-going restricted projects.
  • Review the overall annual budgets of grants in assigned teams.

3. Donor Reporting

  • Prepare reports on the specific projects’ finances to donors and other users in compliance with organization’s standards and as specifically pre-determined by the donor as mentioned in the signed Grant Agreements and Donor’s General Conditions.
  • Review the donor financial reports prepared by the Senior Accountant.
  • Ensure that reports to donors are submitted on time.
  • Submit draft and final financial reports in grants management system.
  • Provide restricted grant financial management support to countries staff as well Units and Themes assigned.
  • Review all donors reports from the Country Offices, Units and Themes assigned prior to forwarding for approval.

4. Grant revised/amendment Budgets for On-going Projects

  • Key resource for project amendment budget preparation.
  • Review revised budget for on-going projects prepared by the finance officer.
  • Ensure that the grants recover full overheads as per relevant cost structure.
  • Provide guidance and ensure the budget figures are correct, and the budget lines follow the donor requirements.

5. Grant Agreements

  • Review the financial part and other relevant information of the new Grant Agreements and Grant agreement amendments.

6.Internal Reporting

  • Update the monthly summary of restricted projects with multi-year budgets and cumulative expenses.
  • Update the monthly staff time allocation and the three-year staff’s plan.

7. Special Audit of Restricted Projects

  • Assist with Coordination and attend entry and exit meetings on audit of projects for grants managed.
  • Key resource on queries from the external auditors on restricted grants.
  • Assist in reviewing the draft audit report and provide draft management responses for approval by finance manager – grants.
  • Review partner audit report in relation to project requirements.

8. Daily and Monthly Operations

  • Verify and approve the journal vouchers prepared by the finance officer.
  • Monitor donor receivables and payables.Assist in ensuring that receivables are collected.Review donor payables remind project leaders if there is slow spending.Provide explanation on the monthly summary of donor receivables and payables >USD 50K, prepared by Treasury team.
  • Identify incoming funds from restricted donors and provide the code to the Head of Treasury and Fixed Assets.

9. Restricted Grants Partners Financial Management Monitoring

  • Implement partner financial monitoring tools and mechanisms. Advice on where improvements can be made.
  • Supervise financial compliance for all restricted grants partners of assigned grants and ensure partners spend within their budgets and are following the laid down donor and/or CIFOR-ICRAF financial procedures and regulations.
  • Ensure and follow up on financial reporting for partners on assigned restricted grants.
  • Analyze restricted grants partner expenses and provide feedback of analysis to the project leaders and managers on expenditure trends and areas with significant over- or under spending.
  • Communicate with partners assigned to areas of weaknesses and steps to take to mitigate the risks and internal control issues.
10. Perform other tasks assigned from time to time by the Finance Manager – Grants, Chief Financeand Operations officer and Director Corporate Services.




Education, knowledge and experience

• A minimum of university education in accounting.
• Chartered Accountant.
• A minimum of 7 years of relevant experience.
• Experience with an ERP, familiarity with Agresso Unit 4 and Vision XL is an advantage.
• Experience in financial and accounting services.
• Experience in project or cost accounting.
• Strong analytical skills.
• Strong computer skills in word processing, database, and other relevant office applications.
• Experience working with a wide and diverse network of groups and individuals.
• Fluent in written and spoken English.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi, India.
To apply, please visit our career site at: https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 20 Sep 2024
We will acknowledge all applications, but will contact only short-listed candidates.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.