Human Resources Assistant - Recruitment

• Attractive local package
• Friendly and supportive team environment
• Join the principal development organisation in the region

Description 

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The role – Human Resources Assistant – Recruitment will support the recruitment team with the end-to-end cycle of all local and international positions based in Fiji. The successful candidate will provide support with all recruitment activities and administrative processes.

The key responsibilities of the role include:

Local Recruitment Support

• Support the end-to-end recruitment cycle for all local recruitment assignments in Fiji.
• Prepare recruitment notices.
• Keep track and report on the recruitment processes.
• Support with the selection process, including schedule coordination for candidates and selection panel members, shortlisting, compiling interview guides, arranging interviews, recruitment declaration forms, preparing recruitment reports, and ensuring compliance with the recruitment policy and processes.

International Recruitment Support

• Ensure recruitment notices are translated into French and uploaded onto the recruitment system.
• Post international roles onto a variety of job boards and websites ensuring that all information is accurate.
• Responsible for the reference checking and psychometric testing.
• Assist the recruitment team to deliver on recruitment assignments for other SPC offices across the Pacific region.

Administrative Support

• Coordinate the payments of advertisements for local and international vendors, liaise with the relevant finance focal points within the divisions and central finance.
• Effectively manage the Recruit SPC email account and HR Helpdesk for recruitment related requests.
• Maintain and manage the recruitment network folder so that all documents are stored in soft copy for future reference.

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria 

Qualifications 

• Diploma in human resource management or business administration. 

Technical expertise

• At least 3 years of human resources experience, ideally with a focus on recruitment.
• Ability to support the recruitment of multiple positions at any given time with varying deadlines and timeframes.
• Excellent time management skills and organisational skills.
• Ability to apply human resources rules and regulations in a fair and consistent manner.
• Experience with finance management software, preferably Navision.
• Excellent computer skills and proficiency in the use of MS Word, Excel and Power Point.
• Ability to liaise with staff at all levels of the organisation.        

Language skills 

• Excellent English communication skills (oral and written). 

Interpersonal skills and cultural awareness 

• Ability to work in a multicultural, inclusive and equitable environment.

Salary, terms and conditions 

Contract Duration – 3 years – subject to renewal depending on funding and performance. 

Remuneration – The Human Resources Assistant – Recruitment is a band 6 position in SPC’s 2024 salary scale, with a commencing taxable salary range of FJD 1,892-2,365 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

Application procedure 

Closing Date – 29 September 2024 at 11:59pm (Fiji time)

Job Reference: JM000738 

Applicants must apply online at http://careers.spc.int/

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

• an updated resume with contact details for three professional referees
• a cover letter detailing your skills, experience and interest in this position
• responses to all screening questions

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.

Only Fijian citizens are eligible to apply for this role.

SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process. 

Screening Questions (maximum of 2,000 characters per question):

1. Could you please share with us your experience using OneDrive or an Applicant Tracking System (ATS)?
2. Please outline the steps you take to ensure excellent attention to detail when drafting job advertisements?
3. Describe your experience scheduling interviews across various time zones with stakeholders at all levels of the organisation and share the key lessons you have learned.