Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Financial Action Task Force (FATF) is an autonomous intergovernmental international body responsible for developing and promoting policies for combating money laundering, terrorist financing and the financing of weapons of mass destruction. The FATF has 38 countries and 2 regional organisations as members, along with nine FATF-style regional bodies (FSRBs), which together comprise a Global Network of over 200 countries and jurisdictions. The FATF Secretariat is located at the OECD in Paris.

The Financial Action Task Force (FATF) Secretariat is looking for a dynamic Digital Communications Assistant with excellent communication and organisational skills to provide support to the IT & Digital Communications team within the FATF Secretariat. The selected person will report to the IT & Digital Communications Manager.

Job Description

Main Responsibilities

Publications and Communications support

• Assist in the preparation of publications for dissemination online, in line with FATF guidelines and policies under the guidance of the IT and Digital Communications team. This will involve document formatting and quality control in compliance with the corporate guidelines and policies.
• Update and maintain the FATF webpages and the O.N.E Secretariat landing pages in co-ordination with the IT and Digital Communications Team.
• Monitor online trends, social networks and communities, and provide feedback for proactive and reactive communications. Assist in producing metrics/analytics tracking; analyse social metrics and engagement, compile reports on a regular basis.
• Provide communications support for major publication launches, webinars, events and media briefings as well as social media campaigns.
• Draft and provide guidance, tools and templates to FATF Secretariat staff when required.
• Support the team in the development of online communications and IT digital guidelines for FATF staff including the documentation of processes.

Administration

• Assist in delivering support to FATF Secretariat staff as well as delegates to access secure online platforms such as the web based document sharing platform FATF Community (FACT). This involves assisting in a range of tasks, from coordinating software migration, the implementation of new tools for FATF Secretariat, support during Zoom events or webcasts, user administration of secure online platforms and dealing with connection questions.
• Attend Correspondant Informatique (CI) meetings alongside or in the absence of the IT and Digital Communications Officer and provide summaries. Act as a back-up for the FATF CI as necessary.
• Perform administrative tasks for the IT and Digital Communications team such as the creation and management of procurement files for IT services and new IT equipment and mobile telephones and assist with ensuring their installation. Handle administrative tasks related to new staff arrivals (including account creation, access rights and requesting necessary hardware).
• Maintain mobile workspace and IT inventories.
• Provide assistance to staff in the use of corporate tools (e.g. EMS/CRMS, O.N.E. Secretariat, Public Folders, Webex, etc.).

Qualifications

Ideal Candidate Profile

Academic Background

• Good level of secondary education. Training in office management or secretarial work would be an asset.

Professional Background

• Relevant experience as a communications assistant, preferably in an international organisation, which includes relations with internal and external stakeholders. Experience in a similar communications role, including content management and proficiency in the use of emerging web tools and platforms and in creating and managing online collaborative environments.
• Good knowledge of the administrative rules and procedures of the Organisation or that of another international organisation, as well as familiarity with the procedures to be followed for IT and accounts management, or proven ability to learn and assimilate new rules and procedures quickly.

Tools

• Excellent knowledge and experience in the use of MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Very good command and experience in the formatting of word documents, document lifecycle including archiving, contact and events management and online platforms or the ability to quickly master the use of such applications.
• A good knowledge of IT and familiarity with the latest developments in the industry, including new technology (especially web technologies).
• Familiarity with the use of graphic design software (Indesign, Photoshop, Illustrator, Premiere) in creating promotional materials would be an asset.
• Experience using a web content management system would be helpful
• Knowledge of social media platforms including X and LinkedIn would be an advantage.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 2).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Closing Date

This vacancy will be filled as soon as possible, and applications should reach us no later than midnight (CEST) on Wednesday 25th September 2024.

Contract Duration

• 12-months assignment;
• Ideal start date: as soon as possible.
• This opportunity is open to serving officials, temporary staff and external candidates

Salary Information 

• Salary and conditions will depend on the experience of the selected candidate as well as on her/his status (temporary staff or official). 
• The starting salary for temporary staff is 2670 EUR/month gross.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.