Program Finance Assistant

Des Moines | Iowa City

Organization: IRC - International Rescue Committee
Location: Des Moines | Iowa City
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Project and Programme Management
Closing Date: Closed

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The program Finance Assistant is responsible for financial support to the IRC Iowa’s program team, focusing largely on client payments and tracking, p-card reconciliation, and essential accounting functions including accounts payable and receivable support, report reconciliation, month-end, and adjusting journal entries. The program Finance Assistant reports to the Finance Coordinator and is a member of the four-person finance department.

Major Responsibilities:

Responsibilities include, but are not limited to:

•Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.

•Process payments by a variety of methods – ACH, Prepaid Cards and Checks

•Process and support the program team on client’s payment mostly through USIO cards.

•Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.

•Review payment requests made in financial system by staff for accuracy; submit through workflow and post

•Prepare a wide variety of month-end, financial close journal entries within mandated deadlines

•Oversee and review new vendor set-up process

•Prepare weekly grant spending reports; work with staff to resolve any discrepancies

•Prepare monthly Time & Effort reports, send to staff for signature, collect and file

•Prepare weekly deposit and customer payment journals to be posted to the financial system

•Create aging reports for fee-for-service programs and follow up on unpaid invoices

•Void checks as needed

•Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements

•Assist with internal and external audit inquiries and reporting

•Maintain accounting files and records in accordance with IRC and donor requirements

•Other projects and assignments as needed

Job Requirements:

Education: Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.

Work Experience: Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.

Demonstrated Skills & Competencies:

•Ability to carry out work with a high degree of integrity and confidentiality

•Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.

•Attention to detail and accuracy in work product.

•Fluent in English, both spoken and written.

•Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.

•Working knowledge of accounting software such as Microsoft Dynamics a plus

Working Environment:

•Professional office environment with some travel between Des Moines and Iowa City office required, on as needed basis

•Must be comfortable working in front of the computer and with data for long periods of time

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

This vacancy is now closed.