Movement Control Assistant/Bounded Warehouse - RVA

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Assignment is non-family (GOMA)

Under the direct supervision of the MovCon Manager or designate, the duties of the Movement Control Assistant will include but not limited to the following:

• Assist in the Inbound process
• Assist in all the Bonded warehouse activities and operations.
• Verify that each incoming /outgoing shipment, either United Nations Owned Equipment (UNOE) or Contingent Owned Equipment (COE), has the proper and correct note verbale and documentation.
• Coordinate and obtain all transit facilitation papers of all incoming and outgoing shipments with all transit Governments Ministry of Foreign Affairs (Uganda-Rwanda-Kenya-Tanzania-Burundi-Malawi-Zambia), through MONUSCO different liaison offices, UNDP for Tanzania
• Ensuring that all incoming and outgoing shipments are cleared through customs
• Liaise with Government of DRC Agencies for customs clearance for the facilitation
• Keep the incoming tracking table updated
• Coordinate with Procurement to have each issued Purchase Order for tracking purposes
• Alternate tracker of each Task Order to update the table daily in coordination with the contractors
• Alternate Issuer a Task order when required
• Main Coordinator with Receiving and Inspection unit for the delivery plan when the shipment is cleared from customs
• Assist in receiving and delivering all incoming physical shipments at RVA Land.
• Facilitates contacts with local authorities responsible for travel-related, immigration, and customs issues. Provides Multimodal movement control support to the sector. Coordinates the activities in his/her unit or area of responsibility in accordance with the UN Financial Regulations and Rules.
• Review and analyze technical specifications to ensure completeness, accuracy, and competitive qualities and identify optional courses of action.
• Assist in matters regarding procurement solicitation policies and procedures, technical specifications,
• Assist in developing Technical Evaluation criteria and evaluate vendor performance with regard to quality, prices, delivery, equipment, etc.
• Compile and present Traffic and shipping data, prepare all relevant supporting documents
• Coordinate timely delivery of services and goods within borders and mission areas.
• Prepare a variety of reports (e.g., Contractors' performance reports/), correspondence, and documents (i.e., claims reports) on Traffic and Shipping-related matters.
• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, and on-the-job training.
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• All requisitions assigned are reviewed, and MovCon's advice on the statement of requirements, terms of reference, and technical specifications to uphold competition, transparency, and integrity of the procurement process are provided.
• An effective freight forwarding service solicitation process within the established guidelines is delivered to meet the mission’s operational requirements.
• Will be required from time to time to supervise the unit activities when the Unit Manager will not be available on board
• Represent the Traffic & Shipping unit in some official meetings held by the Manager.
• Alternate Coordinator of all customs clearance processes for MONUSCO, including Entebbe
• Attend the monthly Performance Review Meeting (PRM) of the contractors managed by Traffic and Shipping Unit
• Any other additional tasks when required by the Manager.