Knowledge Management Coordinator
Colombo
- Organization: UNOPS - United Nations Office for Project Services
- Location: Colombo
- Grade: Junior level - LICA-8, Local Individual Contractors Agreement
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Occupational Groups:
- Education, Learning and Training
- Managerial positions
- Closing Date: 2024-09-25
Functional Responsibilities
• Organize meetings, coordinate the conduct of the analyses of various topics and policy issues pertaining to official development aid (ODA) under the guidance and close supervision of the Lead Consultant. In conducting or commissioning this work, the Knowledge Management Coordinator will leverage existing knowledge within the DPs.
• Support to increase awareness of DPs mandate and goals through production and dissemination of information, within the DP community, within UN as needed.
• Prepare drafts for analysis, awareness-raising including briefing materials and information notes.
• Maintains the DP information database.
• Research and retrieval of basic statistical data from internal and external sources; desk reviews and provide DPs with updated data analysis and knowledge sharing.
2. Data collection and Communication:
The Knowledge Management Coordinator will facilitate ongoing exchange of information and communication among DPs and interact as requested with GoSL departments – primarily External Resources Department (ERD), National Planning Department (NPD) and Department of Project Management and Monitoring (DPMM) under close supervision. This will relate to the availability of an online information management system that is accessible to all DPs of projects and all the activities undertaken by DPs by thematic area. The Secretariat will mobilize the collaboration of DPs and consider efficient ways to meet GoSL and International Aid Transparency standards.
The Knowledge Management Coordinator will;
• Maintain the current DP web-based knowledge platform and under close guidance of the supervisor, research other available KM platforms with IT Service providers towards more interactive platforms. liaising closely with all concerned DPs.
• Contribute to the identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision.
• Ensure that information and data from the DPs are captured, documented, analyzed and reported in a results-based and timely manner.
3. Operational support:
• She/he will support the Lead Consultant in the organization of meetings and events, reporting to members on minutes of meetings, and information sharing on meetings, events and other operational matters.
• Reporting: Provide support to the Head of Office to prepare DP Secretariat’s monthly activity reports and to prepare other simple progress reports as per donor requirements.
4. Maldives
The Knowledge Management Coordinator may occasionally be asked to support Colombo based DPs operating in the Maldives with information sharing and coordination support.
Expected Output/Deliverables
• Information-sharing notes produced.
• Support for desktop analysis.
• Mapping of DP working groups produced.
• Regular information-sharing processes in place.
• DP meetings organized, facilitated and minuted.
• DP database updated.
• Media subscriptions/ software packages procured
• Regular progress reports producedEducation/Experience/Language requirements
• Master’s degree preferably in Social Sciences, Law or Business Administration or Public Administration with a strong experience in Knowledge Management and Communication, or Bachelor’s degree with 2 additional years of relevant experience.
B. Work Experience
• A minimum two (2) years of relevant experience at the national and/or international level in operations support or coordination roles .
• Experience in organization of meetings / professional events;
• Fully proficient IT skills, including but not limited to the Microsoft Office suite of products and data management software and techniques, web management and setting up IT based knowledge platforms;
• Familiarity with the work of development partners in Sri Lanka.
• Excellent communication skills in English.
• Sinhala and/or Tamil language skills would also be an advantage.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.