Intern - Project Administrative Support

Work Location

In-person, Nairobi, Kenya

Expected duration

6 months

Duties and Responsibilities

Org. Setting and Reporting The United Nations Human Settlements Programme (UN-Habitat) is the agency for human settlements mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-Habitat supports the urban poor by contributing to the transformation of cities into safer, healthier, greener places with better opportunities where everyone can live with dignity. As part of its mandate, the UN-Habitat implements various normative interventions for sustainable urbanization in Kenya through the Habitat Country Programme Document [HCPD 2023-2027]. This HCPD identifies key priorities of the Government of Kenya [GoK] as outlined in the Mid-Term Plan and Vision 2030 and one of the key thematic focus areas is on improved access to housing, quality urban basic services and infrastructure and upgraded slums and informal settlements - within which UN-Habitat has provided support to the activities of the State Department for Housing and Urban Development, including the Affordable Housing Programme (AHP). This position is located within the Regional Office for Africa under the Kenya Country Programme, to support the EU funded Partnership for the Implementation of the New Urban Agenda (PINUA) project. Responsibilities Under the direct supervision of the Human Settlements Officer/ Project Manager for PINUA the Intern will undertake the responsibilities as outlined below: - Support in the general administrative operations and coordinate as appropriate with other UN-Habitat staff and departments. - Scheduling project meetings schedule, in relation to the program and handling relating correspondence. - Support project financial management and reporting by reviewing and consolidating field reports in areas of direct and indirect implementation. - Support in updating and monitoring of various trackers e.g., procurement, travel, recruitment and cash advance. - Support with travel logistics arrangements e.g., flight bookings, car hire and accommodation booking. - Support in the organization of meetings, trainings and conferences including liaison with participants, conducting site visits, and assisting with writing minutes. - Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the project activities. - Responsible for the project documentation process, to facilitate the development of the PINUA Knowledge Management Hub. - Support in the quality assurance of submitted reporting documents by Implementing Partners. - With the support of the ICTS office, assist in leveraging project automation, managing share drive information, electronic reporting templates, setting up on new user accounts, laptop assignment and troubleshooting of system and network problems. - Maintain orderly records and files on on-going projects and project/programme.

Qualifications/special skills

Applicants must at the time of application, meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), c. Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views. Preferred areas of study: Undergraduate in Social Science, Development Studies, Project Management and Business Administration or related field. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Proficiency and knowledge in Microsoft suite (E.g. Word, Excel, PowerPoint) is required. Please explain how you meet this criterion using examples. Proficiency in creating and managing databases in Excel is required? Please explain how you meet this criterion using examples

Languages

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another UN language is desirable.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.