International Finance Manager - Ukraine

Contract: Permanent, Full Time

Location: The role is based On-site in Brovary, Kyiv Oblast, Ukraine with travel to all HALO locations in Ukraine.

Salary: Competitive – This post is open to Ukrainian nationals as well as other international candidates. Contract Terms and Conditions dependent on residency.

Reporting into: Senior Finance Manager – Ukraine

About HALO:

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a nongovernmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.

HALO Ukraine has been operating since 2016, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. The programme currently employs approximately 1300 staff members. HALO Ukraine is responding to the humanitarian crisis in the country and seeking to expand the international finance team to effectively support the programme in its activities.

About the role

Financial planning and monitoring

• Support the Programme Manager in the formulation, implementation and monitoring of annual business plans and project budgets.
• Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability.
• Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion.
• Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights).
• Support the Programme Manager in the management of financial risk in the programme, escalating and addressing any emerging risks.

Accounting and Financial Control

• Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected.
• Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.
• Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.
• Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
• Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
• Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance, and other government levies are in accordance with legislation.
• Support the Programme Manager in ensuring compliance with all statutory legislation (e.g., tax, registration, labour law), including review of regulatory requirements in new operational territories.

Cash Management

• Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.
• Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.

External Reporting and Audit

• Lead the preparation of country financial statements and donor financial reports.
• In collaboration with HALO HQ finance department, review and report on compliance against HALO policies and procedures.
• Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ finance department.

Staff Management and Development

• Ensure that financial staffing capacity is fit for purpose for the needs of the programme.
• Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme.

Essential Experience:

• Extensive financial management experience overseas.
• Experience managing and developing small teams.
• Working in the INGO sector.
• Experience of ERP systems.

Essential Skills and Knowledge:

• Financial planning and reporting.
• Good understanding of financial risk management in developing countries.
• Ability to implement and monitor policies and procedures in challenging environments.
• Proven ability to lead, manage, motivate, and develop a team.
• Interpretation and implementation of donor/client contract requirements.
• Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts.
• Excellent organisational skills with the ability to coordinate activities.
• Excellent literacy, numeracy, and IT skills, including data manipulation.
• Ability and willingness to work strategically and undertake routine administrative tasks.

Qualifications:

• Professional accounting qualification or clearly demonstrable qualified experience.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas as and when required.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.

Depending on your terms and conditions (this post is open to Ukrainian nationals as well as other international candidates), some of the following benefits may vary:

• Living overseas allowance. 
• Shared accommodation in a rented HALO apartment or house, provided at nil cost plus food allowance. 
• 49 days annual leave per year, increasing to 56 days after 2 years’ service.
• Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost).
• Private medical health cover.
• Insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

To apply for this role, please submit your CV and cover letter (no more than 2 pages) in English, detailing why you are suitable for this role before the closing date for applications which is 12th September 2024. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.