Senior Business Management Officer (5691)

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 109 approved Members worldwide. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Senior Business Management Officer will report to the Head of Office (the Head), Interim Operational Hub (the Hub) in overseeing the day-to-day office operations of the Hub. The Hub is the Bank’s base in Abu Dhabi, UAE for operational staff to travel to and interact with clients. The selected candidate should have business management experience to provide a full spectrum of administrative, HR and coordination support to the Head for running the Hub and implementing AIIB's policies and procedures with the highest integrity and efficiency in support of its goals and business plans.

Responsibilities:

•    Support the Head in day-to-day general office management including but not limited to all HR-related matters, budget and cost management, safety and facilities, records and information management, IT support, procurement and contract management, etc.;
•    Support the Head in implementing the Host Member Agreement with the Host government, as well as liaise with relevant stakeholders on behalf of the Hub;
•    Manage the roll-out of engagement programs and lead initiatives to increase the Hub's regional visibility and strengthen relationships with the Host government, ensuring effective interaction and collaboration with local and regional counterparts and partners.
•    Provide on-site guidance and instructions to ensure smooth and efficient Hub operations, including managing staff relocation, business travels to and from the Hub, visa arrangements, medical services, housing, children’s education, partner employment, etc.;
•    Assist the Head in hiring and managing personnel outsourcing services in the Hub, overseeing the work performance and supervision of the outsourced staff;
•    Support the monitoring of the implementation of procedures in the Hub as defined by the Head to be compliant with policies of the Headquarters, keeping track of required actions and respective deadlines;
•    Liaise with relevant Business Units in the Headquarters for Hub-related issues to ensure the business in the Hub is operating with the highest integrity and efficiency;
•    Assist the Head in consolidating, coordinating, and preparing reports;
•    Support and coordinate team building and internal seminar events;
•    Other assignments as directed from time-to-time by the Head.
 

Requirements:

•    Minimum of 8-10 years of relevant business management / office administration experience preferably at international finance institutions or multinational corporations; work experience and knowledge of the Middle East region is an advantage;
•    Demonstrated familiarity with relevant policies, operational procedures and systems.
•    Proven experience and ability to execute multiple and diverse work programs;
•    Strong interpersonal and organizational abilities required to build working relationships internally and externally; excellent written and oral communication skills;
•    Ability to adapt and play different roles based on business needs to bridge resource/skills gaps and keep several business initiatives moving forward;
•    Fluency in English is a must.
•    Attention to details, self-starting, self-driven and proactive individual with initiatives;
•    Master’s degree or above preferably in business administration, economics, or public administration.

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB Members, regardless of nationality, religion, gender, race, disability or sexual orientation.

Join in AIIB’s mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.