Senior Partnership Officer (National Position)

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary

Within the Grants and Partnerships Management Unit, the partnership management team is responsible for the contractual and process elements of partnerships, coordination and key risk control elements of IRC Thailand’s entire partnership processes including capacity building of partners, underpinned by the global Partnership Excellence for Equality and Results System (PEERS) to ensure full compliance with IRC and donor policies, both financially and programmatically. The partnership management team oversees the management, coordination and key risk control elements of all IRC’s partnerships, ensuring that compliance and risk mitigation mechanisms are in place and that high quality partnerships are delivered timely and effectively. The partnership management team oversees and manages processes within the partnership management lifecycle and contributes to the overall program cycle management.

Under the direct supervision of Partnership Coordinator, the Senior Partnerships Officer will support in the daily management of IRC Thailand’s sub-awards, including, conducting partner due diligence, issuing and executing partnership agreements, organizing project cycle meetings for partners. S/he will support the partnership team to review partners’ reporting documents and assist the Partnership Coordinator and Senior Partnership Managers to track partners internal control systems and documentation process such as internal and external audit and monitoring. The Senior Partnership Officer will be responsible for liaising with partners to ensure their program and financial reports are complete and accurate. The position will also coordinate with IRC program and operations teams in the field and in Bangkok as necessary.

Major Responsibilities

PARTNERSHIP MANAGEMENT

• Support the implementation of the PEERS system across all areas of partnership management including the pre-award assessment, partner budget review, contracting tool selection, preparation of sub-award reviews through the Opportunity Tracking and Implementation System (OTIS) and other tasks in line with the PEERS process.
• Support the partnership team to manage different aspects of sub-award life cycle management, specifically partner identification, vetting, project and agreement/amendment development, monitoring through to close-out coordinating with different IRC departments.
• Support the partnership team in sub award agreement and sub award amendment development and coordinate with IRC Headquarters to complete sub award agreement process in OTIS system. .
• Support the Partnerships Coordinator to manage the Partnership Task Force (PTF) including preparing information to present in the PTF meeting, taking notes and providing a summary and action points of the meeting.
• Support the Partnership and program teams in facilitation of Partnership project cycle meetings.
• Assist the Partnership Coordinator and Senior Partnership Managers to manage and foster relationships with partners in consistent with the IRC’s partnership approach. This will include but not limited to regular communication with partners via phone and email as well as reporting and monitoring of partnership activities to the Partnership Coordinator and Senior Partnership Managers.
• Liaise with partners to ensure their reports are complete and accurate according to their reporting schedules.

ADMINISTRATIVE AND FINANCE

• Support the maintenance of a comprehensive information management and filing system to ensure all partnership agreements, reports, email communication etc. are appropriately filed in up-to-date and consistent soft (Box) and OTIS files managed by the Partnerships Unit including Maintain up to date Partnership Project Tracker / Monitoring Schedule using country partnership tracker. Provide administrative support to the Partnership team, including scheduling and organize meetings, preparing a meeting agenda, taking meeting minutes, and following up on action points from each meeting.
• Keep record and ensure filing of partner’s financial report and payment documents.
• Review partners’ financial supporting documents and ensure they are adequate, appropriate and in compliance with PEERS, financial accounting standards and donor regulations.
• Keep the Partnership Coordinator and Senior Partnership Managers informed of any partner compliance issues, major budget fluctuations, significant overspending or underspending as quickly as possible to ensure timely mitigation.
• Any other duties as assigned by the Partnership Coordinator and Senior Partnership Managers

Key Working Relationships

Position Reports to: Partnership Coordinator

Indirect Reporting: Senior Partnership Managers

Other Internal and/or external contacts:

Internal: senior management team technical coordinators and field-based technical teams; Programs and Awards Management Unit team members; Finance Unit

External:IRC partners

Job Requirements

Education: Bachelor's degree in business administration, international relations, or a related field

Work Experience: 1-2 years of experience in partnership development and management, preferably in the non-profit sector.

Demonstrated Skills and Competencies:

• Good interpersonal and communication skills
• Ability to prioritize tasks and work under pressure
• Responsive to urgent requests on a timely basis
• Ability to be flexible and work in a fast-paced environment under competing deadlines
• Understanding of working in a multicultural environment
• Good command of written and spoken English. Burmese or Karen is a plus
• Computer proficient, with experience using Microsoft Excel

Certificates or Licenses: N/A

Working Environment: The position will be based in the IRC main office in Bangkok and will require travel to IRC field offices.

Application Deadline: 13 August 2024