Finance Officer

IRC Senegal is seeking to fill the position of a Finance Officer based in Dakar. The Finance Officer shall report to the Finance Coordinator of Dakar regional office.Working hand in hand with the Finance Co-Ordinator, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP) procedures and donor compliance.

Major Responsibilities Cash & Bank payments processing:

• Proceed with cash and bank journals bookkeeping
• Review multi-currency cashbooks as well as cash and bank reconciliation monthly.
• Perform timely preparation of all monthly bank accounts and cash reconciliations.
• Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
• Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart.
• Ensure that a supervised petty cash counts are performed every Friday.
• Ensure that the statutory deductions are reviewed and processed before the 15th of the following month
• Compile and forward Expat monthly salary deductions to HQ
• Compile and forward National staff monthly salary deductions to Human Resources
• Maintain and complete the bank statement daily to avoid bank overdrafts

Payment Processing

• Prepare all cash and bank payments after ensuring completeness and accuracy of supporting documents attachment on payment requests
• Ensure adherence to the delineation chart for all authorizations on payment and purchase requests
• Oversee the payment turn-over period to avoid delays in handling requests submitted to finance
• Review national payroll to ensure accuracy of the data and tax compliance.
• Check that all documentation complies with IRC procedures and policies before any disbursement.

Treasury and Cashflow Management

• Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Coordinator.
• Work closely with the Finance Coordinator to ensure that there is sufficient bank reserves at all times for all bank accounts.
• Ensuring that all banks are immediately updated on changes to bank signatories.
• Oversee bank correspondences.
• To act as a bank agent for the IRC Dakar Office.
• Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

Document Management

• Review internal system of record retention to ensure compliance with IRC policy and the local laws.
• Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
• Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.
• Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver.
• Control access to financial records to authorized staff only.

Other

• Represent Finance during tender committees.
• Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance.
• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Conduct Finance Orientation for the new hires at the IRC Dakar Office.
• Any other duties as may be assigned by supervisor