Associate Finance and Budget Officer, DPS/FM

Org. Setting and Reporting

The position is located within the Financial Management Section (FM), Division of Programme Support and will be under the direct supervision of the Section Chief. The Financial Management Section is responsible for managing the accounting, financial and budgetary operations of regular and extrabudgetary resources entrusted to ITC, in accordance with the Financial Regulations and Rules of the United Nations to support the delivery of ITC’s programme of work. The objective of the position is to support financial operations and budgetary processes, and to support the Chief of FM with internal projects and the preparation of technical material. The Financial Management Section (FM) consists of three units, Financial Operations and Accounting Unit, Budget Unit and Project Support and Implementation Unit all reporting to reporting to the Chief of Financial Management.

Responsibilities

Under the supervision of the Chief, FM, the Associate Finance & Budget Officer will be responsible for the following duties: • Reviews and analyses programme budget/financial implications • Assists managers in the elaboration of resource requirements for budget submissions. • Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation and recommends reallocation of funds as necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Reviews requisitions generated by the ERP system for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Assists in the preparation of budget performance submissions. • Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Analyze the financial situation pertaining to UNDP Service Clearing Account (SCA); Liaise with UNDP, and UN Secretariat focal points to propose solutions and guide on relevant financial management processes; Contribute to development and maintenance of Standard Operating Procedure (SOP) on SCA management. • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to project budgets, ensuring compliance with United Nations policies and procedures; • Performs other related duties, as assigned.

Competencies

• PROFESSIONALISM: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (MA or equivalent) in business administration, finance, or related field. A first level university degree in business administration, finance, or related field may be considered with an additional two years of qualifying experience.

Job - Specific Qualification

Not available.

Work Experience

Two years of relevant experience in finance, administration, budget, business administration or related area is required. Experience with the application of International Public Accounting Standards (IPSAS) is desirable. Experience of Financial and Budget Management in the UN context is desirable. Experience of a large ERP system (such as SAP) is desirable Experience in settling inter-office billing accounts is desirable

Languages

For the position advertised, fluency in English is required. Knowledge of another UN language an asset.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year. ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully. If you are unable to complete our online application form due to a disability, please send an email to hrs-jobs@intracen.org. Applications from women and nationalities from developing and least developing countries are particularly encouraged to apply. Applicants will be contacted only if they are under serious consideration. For information on salary and entitlements, please consult the International Civil Service Commission website: http://icsc.un.org

United Nations Considerations

In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ITC if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ITC does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ITC are fraudulent and should be disregarded.