National Inventory and Asset Assistant

Organizational Setting

The main aim of the FAO country offices is to assist governments to help develop policies, programmes and projects in the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner in order to achieve food security and reduce hunger and malnutrition.

The EU-funded programme entitled “Support to Rural Entrepreneurship, Investment and Trade in Papua New Guinea” (EU-STREIT PNG) is implemented by the Food and Agriculture Organization of the United Nations (FAO) as the United Nations Joint Programme (UNJP), in collaboration with the Government of Papua New Guinea (PNG) and other partner agencies such as ILO, UNCDF, UNDP and ITU. The programme aims to promote sustainable agriculture and rural development, with a particular emphasis on improving the living conditions of rural communities, with a great emphasis on gender equality and youth inclusion.

Reporting Lines

The National Inventory and Asset Assistant will work under the administrative supervision of the FAO Office in Papua New Guinea and under the direct supervision of the International Finance and Administrative Specialist and overall supervision of EU-STREIT Programme Coordinator and in close collaboration with the International Operations Officer.

Technical Focus

The National Inventory and Asset Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks and responsibilities

• Monitor the receiving, storing, issuing of goods and equipment in close collaboration with the procurement and logistics focal points
• Prepare inventories, regular update of stock records in COIN and maintain an excel spreadsheet for entering the inventories.
• Facilitate tagging and labelling of all assets and equipment procured under the EU-STREIT program and maintain a room register for each room in the office premises.
• Maintain accurate and complete record of all items received as well as issued from the warehouse.
• Maintain a clean and well organised inventory of items for easy access, issuing and packing of items in the warehouse
• Proper arrangement of goods in the store and ensure that the stocks stay physically protected in the warehouse.
• Undertake regular stock taking exercises and confirm the periodic stock on a regular basis with the Physical Asset Verification Report (PVA).
• Prepare monthly record for reconciliation of physical stock with the stock in the system.
• Undertake annual Physical Assert Verification exercise and submit the Physical Asset Verification Report (PVA) and Inventory Quantity Report.
• Facilitates disposal process of items for donation to government, partners and beneficiaries.
• Maintain a record of obsolete, damaged or unused items and coordinate disposal process.
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• High school diploma, (BSc. or BA in management, business, Inventory/Store Management and other relevant fields are preferred)
• At least 2 years of professional experience in administration inventory/Store Management, Asset management and Logistics support work
• Working Knowledge of English and Tok Pisin
• National of Papua New Guinea

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical and Functional Skills

• Work experience in more than one location, particularly in field is desirable.
• Relevant experience in financial management, administration, human resources management and planning is required.
• Previous working experience with other UN agencies with similar functions is highly desirable.

ADDITIONAL INFORMATION