National Inventory and Asset Assistant
Port Moresby
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Port Moresby
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Administrative support
- Logistics
- Transport and Distribution
- Closing Date: Closed
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO country offices is to assist governments to help develop policies, programmes and projects in the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner in order to achieve food security and reduce hunger and malnutrition.
The EU-funded programme entitled “Support to Rural Entrepreneurship, Investment and Trade in Papua New Guinea” (EU-STREIT PNG) is implemented by the Food and Agriculture Organization of the United Nations (FAO) as the United Nations Joint Programme (UNJP), in collaboration with the Government of Papua New Guinea (PNG) and other partner agencies such as ILO, UNCDF, UNDP and ITU. The programme aims to promote sustainable agriculture and rural development, with a particular emphasis on improving the living conditions of rural communities, with a great emphasis on gender equality and youth inclusion.
Reporting Lines
The National Inventory and Asset Assistant will work under the administrative supervision of the FAO Office in Papua New Guinea and under the direct supervision of the International Finance and Administrative Specialist and overall supervision of EU-STREIT Programme Coordinator and in close collaboration with the International Operations Officer.
Technical Focus
The National Inventory and Asset Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Tasks and responsibilities
• Monitor the receiving, storing, issuing of goods and equipment in close collaboration with the procurement and logistics focal points
• Prepare inventories, regular update of stock records in COIN and maintain an excel spreadsheet for entering the inventories.
• Facilitate tagging and labelling of all assets and equipment procured under the EU-STREIT program and maintain a room register for each room in the office premises.
• Maintain accurate and complete record of all items received as well as issued from the warehouse.
• Maintain a clean and well organised inventory of items for easy access, issuing and packing of items in the warehouse
• Proper arrangement of goods in the store and ensure that the stocks stay physically protected in the warehouse.
• Undertake regular stock taking exercises and confirm the periodic stock on a regular basis with the Physical Asset Verification Report (PVA).
• Prepare monthly record for reconciliation of physical stock with the stock in the system.
• Undertake annual Physical Assert Verification exercise and submit the Physical Asset Verification Report (PVA) and Inventory Quantity Report.
• Facilitates disposal process of items for donation to government, partners and beneficiaries.
• Maintain a record of obsolete, damaged or unused items and coordinate disposal process.
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• High school diploma, (BSc. or BA in management, business, Inventory/Store Management and other relevant fields are preferred)
• At least 2 years of professional experience in administration inventory/Store Management, Asset management and Logistics support work
• Working Knowledge of English and Tok Pisin
• National of Papua New Guinea
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical and Functional Skills
• Work experience in more than one location, particularly in field is desirable.
• Relevant experience in financial management, administration, human resources management and planning is required.
• Previous working experience with other UN agencies with similar functions is highly desirable.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
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