Vehicle Fleet Manager

Introduction

Are you a seasoned logistics professional with a passion for leading teams, projects and optimizing fleet operations? Join our dynamic and mission-driven organization as a Fleet logistics project manager. In this pivotal role, you will oversee the strategic planning, project management, and execution of our fleet logistics operations. You will collaborate with internal and external stakeholders, to drive high performance and operational excellence. If you thrive in a fast-paced environment and are committed to making a meaningful impact, we invite you to apply and be part of our dedicated team working towards impactful solutions in the humanitarian sector.

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The Vehicle Fleet Manager oversees the management of the fleet of ICRC vehicles in their country or region of assignment to meet operational needs, working in strict compliance with the standards set at headquarters. The role involves effective and efficient resource planning and scheduling for ICRC- and non-ICRC-owned vehicles within the operational area.

Accountabilities & Functional responsibilities

• Team Management: Lead and manage fleet staff, providing guidance, training, and support to ensure high performance and professional development. Foster a supportive work environment through effective communication and problem-solving.
• Stakeholder Engagement: Collaborate with internal and external stakeholders to ensure seamless fleet operations. Build consensus and influence to drive performance and outcomes.
• Project management: lead and manage all aspects of fleet projects management.
• Execution and Monitoring: Lead and coordinate fleet logistics projects, track progress, identify issues, and implement corrective actions. Conduct post-project evaluations for continuous improvement.
• Financial Management: Manage fleet logistics budget and ensure compliance with financial policies.
• Determines needs in terms of the fleet and maximizes its efficiency and effectiveness through planned resource allocation in accordance with guidelines from headquarters. Provides and organizes employee training and recruitment in accordance with security regulations and technical guidelines.
• Manages and carries out controls on fuel supplies, for which they have final accountability; carries out contingency planning.
• Establishes the spare parts inventory and carries out controls in accordance with ICRC guidelines.
• Provides technical input in the decision-making process regarding private transport services under contract, especially freight transport.
• In collaboration with the Logistician, ensures that all sites are secure in terms of fire danger, collateral damage from weapons and illegal access.
• Ensures that all vehicles are in compliance with ICRC and national rules in terms of third-party and casco insurance.
• Ensures that risks are mitigated by performing the controls assigned to his/her role as described in the Logistics Risk and Control Matrix.

Relationships

• Internally, interacts mainly with logistics staff and management within the delegation and with logistics staff at headquarters.
• Externally, interacts with suppliers, insurance companies, weapon bearers and customs officers.

Scope & Impact

• Geographical remit: country-level or regional.
• Typically manages over 400 assets (vehicles, boats, etc.) in a large logisitic setup.

Certifications / Education required

• Certification in project management is a must.
• Technical degree in automotive technology.
• Accredited management training.
• Excellent command (written and spoken) of English and French. 
• IT skills (e.g., Fleet management software, Microsoft office suite - Powerpoint, Visio, Word, Excel, Teams, Sharepoint, etc.)
• Driving license B and C.

Professional Experience required

• Proven experience (5 years) as a Logistics Project Manager or in a similar role within the fleet management sector.
• Previous exposure to other cultural and religious contexts.
• Experience working in a foreign country an asset.

Desired competencies

• A track record of delivery within a fleet management or logistics function (over the past 3 years) that has led to performance improvement e.g., cost reduction, process/service enhancements, innovation, winning work, etc.
• Logistic project management skills: supervise and monitor fleet-related projects and processes to ensure objectives are met.
• Strong analytical and problem-solving abilities.
• Can build consensus, deliver performance and outcomes, and drive the professional and personal development of team members.
• Excellent communication skills that build empathy and support, engage with individuals at all levels, influence, promote.
• Land transport expertise: experience in trucking business, freight forwarding, etc., is an asset.
• Vehicle dispatching expertise: experience with dispatching light vehicles and trucks is an asset.
• Technical knowledge: knowledge of automotive technology is an asset.

Our operational & field constraints

• In line with the principle of neutrality, the ICRC does not assign personnel to a country of which they are nationals
• Candidates must be in good health and will have to do a medical check-up prior to departure in the field
• Candidates must possess a driving license (for manual transmission vehicles)
• Candidates must be prepared to accept unaccompanied postings (i.e. no spouse, partner, children or dependents) for at least the first 24 months

What we offer

• Rewarding work in a humanitarian and multicultural environment
• A two-week orientation course and other opportunities for further in-house training
• Attractive social benefits
• Length of assignment: 12 months
• Join an ICRC talent pool and be considered for future assignments elsewhere

Additional information

• Type of role: Mobile
• Length of assignment: 12 months minimum
• Location: Global deployment
• Activity rate: 100%
• Flexibility in working hours may be necessary to accommodate operational needs, project deadlines and time zone differences for global projects.
• This position typically operates from a regional office, but involves regular travel to field operations sites, often located in challenging humanitarian contexts.
• Application deadline:  31st July 2024

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this