Papua New Guinea: Project Assistant

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

Papua New Guinea (PNG) joined the Global Green Growth Institute (GGGI) in 2012, embarking on a partnership to foster sustainable and inclusive economic growth. GGGI's presence in PNG, established in 2018, supports the government's integration of climate-resilient green growth (CRGG) strategies and the execution of green growth projects through mobilization of climate finance and investments.

The GGGI PNG main office is embedded within the Climate Change Development Authority (CCDA), government of PNG, with presence in the Center of Excellence for Financial Inclusion at the Central Bank of Papua New Guinea, and at the sub-national level within Enga, New Ireland, and Milne Bay Provincial Government Administrations. GGGI PNG Program is scaling up its activities with the support from Australia, New Zealand, Green Climate Fund (GCF), USA, and France for inclusive green economic growth for PNG over the next five years with a target to mobilize USD 500 million in climate investments and scale up climate resilience and green growth planning at national and subnational levels.

GGGI PNG currently has seven national and five regional active projects. Among these, the "Promoting Electric Mobility in Papua New Guinea" project, funded by the Green Climate Fund (GCF), stands out as a pivotal initiative. This project is dedicated to addressing the multifaceted barriers that impede the adoption of electric vehicles (EVs) in PNG. By tackling issues related to coordination, expertise, planning, and public awareness, the project aims to foster a significant reduction in greenhouse gas (GHG) emissions through the promotion of EV mobility. This initiative supports PNG's ambitious goals to lower emissions, particularly within the transport sector. To further enhance the project's impact and ensure its success, we are seeking to appoint a dedicated Project Assistant. This role will be instrumental in supporting the project's objectives and facilitating the smooth execution of its activities.

POSITION SUMMARY

The Project Assistant for the "Promoting Electric Mobility in Papua New Guinea" project is a key support role aimed at ensuring the smooth and effective execution of project activities. This individual will provide support in operational and administrative tasks, including but not limited to procurement processes, and the preparation of materials. Embedded within the Department of Transport (DoT) Office, the Project Assistant will also play a crucial role in data collection, support stakeholder engagement, and the organization of meetings and events.

PURPOSE 

• Supports the Project Team in achieving timely delivery of project outputs and activities such as events, meetings, and other logistics.
• Assists in operational and project-related tasks, including procurement processes, and preparation of materials.
• Facilitates effective communication and coordination within the Project Team and with external stakeholders, enhancing project efficiency and impact.
• Ensures adherence to GGGI's administrative standards and policies in all project-related tasks and engagements.

ENGAGEMENT

• Embedded within the Department of Transport Office to support the collection, organization, and presentation of vital data to the project manager, consultants, and stakeholders for program development.
• Facilitates collaboration and communication between the Project Team and external partners to support implementation of project outcomes and coordinate logistics for stakeholder engagement.
• Assists in setting up and organizing tasks as requested, ensuring seamless operation of the Project Team in alignment with GGGI's administrative standards and policies.

DELIVERY

• Ensures the timely completion of essential administrative tasks, such as procurement, document filing, data management, and document translation, in collaboration with the Project Team.
• Aids in organizing meetings, preparing necessary materials, and taking notes to ensure meetings proceed smoothly and in line with project goals.
• Manages liaison activities with national stakeholders in the sustainable mobility sector, maintaining a comprehensive database to foster effective communication and collaboration.
• Supports event preparation, collaborating with the Project Team to secure logistical arrangements for successful execution.
• Assists in developing communication materials and knowledge products for the project, working closely with GGGI Communications focal points and the Project Team to ensure accurate and effective dissemination of information.

REQUIREMENTS

 QUALIFICATIONS

• A bachelor's degree in business administration, administration or organizational management, or a related field.
• Minimum three years of experience in an administrative or support role, preferably within a multinational or intergovernmental organization.
• Experience in office management, logistics, or related administrative tasks is an asset.
• Good organizational and time management skills, with the ability to handle multiple tasks simultaneously.

FUNCTIONAL

• Possess proficiency in administrative processes crucial for successful project implementation.
• Showcase expertise in research and analysis to aid project execution, with a preference for familiarity with quantitative methods.
• Contribute as a collaborative team player, leveraging creative problem-solving skills and innovative thinking to address project challenges effectively.
• Exhibit exceptional enthusiasm for working in an evolving and entrepreneurial international team environment, with excellent written and oral communication and facilitation skills.

CORPORATE

• Understand and actively support GGGI's mission, vision, and values.
• Promote the optimum use of public resources.
• Promote an organizational culture of trust, transparency, respect, and partnership.
• Process and share information easily.
• Manage emotions and stress positively, build rapport and resolve conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and support the Project Manager to make sound decisions.

WORKING CONDITIONS

This is an X4, national grade level in GGGI's salary scale. For X4 national grade, the base salary starts from USD 13,527. Determination of base salary is subject to candidate's experience, academic background and internal equity. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. 

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.