Grants Coordinator Sudan Kosti

Your purpose as the Grants Coordinator is to support the Grants Manager in ensuring effective grants management, including internal and donor compliance requirements, timely and quality reporting as well as supporting proposal development under NRC’s Project Cycle Management (PCM). 

Specific Responsibilities  

Proposal Development 

1. Working under the direction of the Grants Manager, organize Go no Go and proposal planning meetings and coordinate dissemination of relevant information to relevant staff 
2. Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool) 
3. Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included 

Grant Agreement 

1. Together with the Grants Manager, summarize in writing, key reporting, and compliance requirements (cheat sheets) including potential issues for Grant Opening Meetings 
2. Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget 
3. Coordinate with respective budget holders and finance to ensure budgets are correctly allocated and aligned as per provided top-down 
4. Work with the relevant Area Manager / Core Competency (CC) Specialist or Program Development Manager (PDM) to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal log frame, internal budget, procurement plan, M&E matrix) 

Donor Reporting and Monitoring 

1. Coordinate the development and review of donor reports with relevant programmes and support colleagues, ensuring consistency between narrative and financial reports and that they meet quality standards 
2. Highlight critical financial issues such as under/overspends to Managers and Budget Holders, and follow up in writing when discussed verbally 
3. Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this done in a timely manner 
4. Support the Grants Manager in providing technical support to Budget Holders on budget and proposal revision (if required) 
5. In collaboration with the Advocacy and Communication team, support the Grants Manager in the development of country factsheets and other relevant information pieces for donor visits/meetings 

Donor Compliance 

1. Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines 
2. Support and advise programme colleagues with queries related to donor compliance on grants within portfolio 
3. Work with other departments (i.e., programmes, finance, M&E, logistics) to ensure all documentation required is ready and available for audits (e.g., vouchers, distribution lists) 
4. Support openings and close out of grants, including grant opening meetings and close-out meetings 
5. Assist in training and capacity building of field staff on NRC grants management, donor compliance and PCM as required 

General Administration 

1. Ensure all documentation required to be kept by donors is available by maintaining high standard of information management/filing systems (both soft and hard copies) 
2. Coordinate with the Grants Manager to ensure correct maintenance of an up-to-date grants’ tracker and Cycles – NRC’s grant management platform 
3. Assist the Grants Manager as necessary, including representation and attendance at meetings as required, minute taking and coordination with teams to follow up action points identified 
4. Grants will be assigned as per line manager requirements and may vary over time 

For more generic information, view this job description

Generic professional competencies for this position: 

• At least 2 years of senior experience in related field in addition to a relevant university degree
• Experience of donor relations and grants management (e.g., with institutional humanitarian and development donors) with an international organization is mandatory
• Good understanding of donor rules and regulations 
• Skills and experience in report and proposal writing 
• Strong personal organizational skills, including time management, and ability to meet deadlines and work under pressure 
• Above average computer skills, particularly in Microsoft Windows Word and Excel 

Context related skills, knowledge and experience: 

• Knowledge of the context in Sudan 
• Knowledge of humanitarian donors 
• Ability to work under pressure, independently and with limited supervision 
• Good cultural awareness and sensitivity 
• Knowledge of the NGO operations and the dynamics of the humanitarian sector 
• Ability to hold self-accountable for managing resources efficiently and hold the others, including partners accountable to deliver on their responsibilities 
• Excellent written and oral communication skills in English and Arabic 

Do you still need to hear more? Watch this short video to see NRC in action

Female candidates are strongly encouraged to join our work culture that empowers every employee to share ideas and take responsibility: At NRC, we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative

• 12 months renewable fixed term contract subject to terms and conditions 
• We aim to attract internationally experienced candidates with a starting monthly fee of NOK 41,239 
• An opportunity to match your career to a compelling cause; Learn more about NRC
• A chance to meet and work with people who are the best in their fields
• Find out more about the benefits of working for NRC

 Internal candidates are encouraged to apply but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference.  

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