Project Management Support Associate, Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

UNOPS offers short and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

UNOPS is committed to achieving a fully diverse workforce

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Informaion - Amman 

The UNOPS Hub in Amman implements projects in Jordan, Lebanon, Iraq, Syria and Yemen, in partnership with bilateral donors, national governments, and other UN agencies.  With an established presence across the region, the office runs operations including large-scale procurement, project development, and technical management, and provides financial, human resources, and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, in order to support the response to the current needs and national priorities in the region.

UNOPS has been active in Lebanon since 2015, delivering projects in support of the Government of Lebanon and partners. Since the explosion at the Beirut Port on 4 August 2020, UNOPS has significantly scaled up its presence in the country to support the humanitarian response and both its presence and portfolio have undergone expansion.

Project and Job Specific Information

The Project Management Support – Associate will be working under the supervision of the Project Managers and the Programme Management Advisor on a number of projects, as well as other tasks related to the UNOPS Lebanon country office.

Below are the main functional responsibilities of the incumbent:

1. Project management support tasks.

2. Administrative Tasks.

3. Knowledge building and sharing.

The incumbent shall support the Project Manager to:

• Ensure all project administrative tasks are completed in accordance with the UNOPS’ Project Management Manual, the internal procedures and processes.
• Receive and check financial reports sent by contractors, suppliers, and/or consultants prior to processing the payments.
• Liaise, coordinate, develop and maintain good working relationships with the stakeholders (Beneficiary, governmental entities, etc..).

• Support and follow-up with processing administrative, financial and procurement tasks required for projects execution in collaboration with UNOPS relevant staff; 
• Support in preparing for, and organizing of meetings and preparation of Minutes of Meetings; 
• Assist with the translation of documents (English/Arabic); 
• Maintaining records for all site memos and instructions, inspections, testing, shop drawings review, measured quantities of work and material on site, photos, etc.
• Assist in the timely preparation of various types of reports (Monthly, quarterly, semi-annual, annual, ad-hoc, etc..) and presentations, as well as HSSE, and PSEAH reporting.
• Support logistical activities (e.g. transportation planning, preparations for training events, seminars and workshops, etc..), as well as procurement activities.
• Assist in the management of the project information flows and overseeing change controls, risk and issue registers by conducting oversight procedures.

• Contribute to the project evaluation process, highlighting challenges associated with the project and feedback into a continuous improvement cycle.
• Assist in the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.
• Participate in documenting feedback and reporting on lessons learnt, with an aim towards continuous improvement of working practices.

The Project Management Support Associate directly impacts on achievement of the project results by assisting the Project Manager to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

• A secondary school certification is required.
• A first-level university degree, preferably in Accounting, Project Management, Business Administration, Management, or related field may be considered as a substitute for 4 years of qualifying work experience.
• A relevant professional or technical diploma may be considered as a substitute for 2 years of qualifying work experience.
• PRINCE2® certification is an asset.

• A minimum of 6 years of relevant and progressive professional experience, preferably in the field of Project Financial Management with focus on budget preparation, monitoring, recording, reporting, and coordination is required. 
• Experience of working in a UN agency or other international technical cooperation agency is desirable.
• Experience in supporting construction and/or rehabilitation related project(s) is desired.
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Finance, Procurement, HR Management and administrative rules and regulations is an advantage.

• Experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desirable.
• Experience in handling web-based management systems is desirable.

• Fluency in English and Arabic are required.