Project Management Support Senior Officer
Amman
- Organization: UNOPS - United Nations Office for Project Services
- Location: Amman
- Grade: Junior level - LICA-9, Local Individual Contractors Agreement
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Occupational Groups:
- Project and Programme Management
- Closing Date: 2024-05-06
Functional Responsibilities
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Develop, maintain and update implementation plan and relevant sub-plans such as Procurement Plan, HSSE Plan, Gender Action Plan etc.
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Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Implementation Documents.
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Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
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Monitor any possible deviations from the plan and possible corrective action.
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Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
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Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
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Liaise with any external suppliers or account managers.
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Manage acceptance and delivery of work packages.
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Monitor project progress ensuring that work packages are being executed properly.
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Control project and work packages changes.
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Accept goods, services or works delivered by suppliers.
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Identify continuous improvement and lessons learned.
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Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ supervisor so that maximum benefit to partner(s) and other stakeholders is achieved.
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Identify and report to the supervisor potential business opportunities for UNOPS.
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Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
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Ensure maintenance of the project files and lessons learned are recorded.
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Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
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Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
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Understand the unique structures of the UN and budget appropriately for personnel.
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Manage expenditures against the budget (based on accurate financial reports).
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For project closure purposes, provide a formal handover of the project to the closure manager.
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Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.
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Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
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Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
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Maintain diaries and progress reports as required by the organization’s standard procedures.
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Provide routine oversight and analysis of delivery data within the dashboard system.
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Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
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The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.
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Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
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Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders, providing advice and guidance on specific and general project management issues and where appropriate, institutional reform, rule of law and police related project support.
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Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
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Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
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Work with internal stakeholders to ensure projects comply with audit requirements.
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Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
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Work in accordance with all HSSE requirements, contribute to the continuous improvement of HSSE management at UNOPS and take action to address unsafe acts and conditions.
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Coordinate quality reviews of project documents and deliverables.
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Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
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Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.
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Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
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Research and logging of lessons learned throughout the project life span.
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Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
Education/Experience/Language requirements
- Advanced university degree (Masters Degree or equivalent ) in urban development, gender, social science or related disciplines with two years experience.
- First Level University Degree (Bachelor’s Degree or equivalent) with additional 2 years of relevant experience may be accepted in lieu of masters degree.
- Relevant experience is defined as experience in Project Management or Project Management support, preferably in the region.
- Fluency in English and Arabic (written, oral) is required.
- Knowledge of French is an asset
- Willingness to travel across the country to visit project sites is required.(The position is based in Amman with frequent travel to Madaba).
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.