Career Opportunities: Associate Library Officer (P-2) (23468)

23468 | Registry 

A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Organisational Context

Under the direct supervision of the Director of the Division of Judicial Services, the Information Management Services Section ensures that the Registry puts in place adequate Information Management (IM) services, for the benefit of all Organs and activities of the Court. The Information Management Services Section will also provide services to other Registry clients, including external parties relying on the policies and technology of the Court.

Information services consist of: 

• Information management activities which include: developing policies and best practices for the management of (digital) documents, records and archives; library services and knowledge management, whether technology based or not.
• Information Systems support including systems development, administration and integration.
• Technology Services Operations support, including end-user services, communications and networking technology, audio-visual technology
• Information security activities, including developing policies and best practices,  implementing information security standards and managing risk related to information, whether technology based or not.

The Information Management Services Section provides:

• Advice on best practices addressing the needs of its clients and the Court’s and Registry’s strategic objectives.
• Integrated solutions (i.e. systems, policies and processes) relying on industry best-practices on all aspects of information services related to capturing, storing, preserving, delivering, securing and managing information and communication.
• Leadership and dialogue with clients in relation to the innovation, awareness and adoption of new information practices, tools and technology-enabled processes and practices that will improve productivity, effectiveness, information sharing and availability.
• Strategic input and support for the implementation of a continuous change management process harnessing the use of information and technologies.

As part of the Information Management Unit within the Information Management Services Section, the Library, Archives and Legacy team:

• Assists all constituents of the Court meet their information needs, by providing a timely, impartial and confidential reference service and managing, developing and preserving relevant, accessible and integrated collections, including approx. 40,000 print items and a growing electronic collection.  
• Preserves the institutional memory of the Court by implementing a trusted digital repository for all archival and legacy information and providing expert advice on  metadata and digital preservation to enable the long-term survival and continued accessibility of public and confidential materials.

Duties and Responsibilities
Within this framework, and under the direct supervision of the Library, Archives and Legacy Officer, the incumbent will perform the following duties:

• Manages reader and reference services, including interlibrary loans, circulation, intranet content, and production of library guides and training manuals by ensuring timely, comprehensive and relevant access to information resources and a positive user experience;
• Promotes the discoverability of resources, by integrating library and archival information and providing digital preservation services;
• Assesses the collection, carries out weeding activities and assists with collection development and acquisition;
• Catalogues and classifies materials in all formats according to agreed cataloguing and metadata standards;
• Develops and carries out training sessions for library users;
• Contributes to the development of related, policies, procedures, processes and systems;
• Supervises library staff and interns and contributes to library staff performance appraisal;
• Identifies and communicates usage trends and suggests improvements to services, processes and collections to promote a relevant and updated Library service;
• Contributes to information management, including archival projects;
• Performs other duties as required. 

Essential Qualifications
Education:

Advanced University Degree in information science, library science, information management or related field.  A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree. A professional certification in information management would be considered an asset.

Work Experience:
A minimum of two years (four years with a first level university degree) of experience in library operations and procedures.

Knowledge and experience in the use of library information management systems is required.

Knowledge and experience in metadata management, cataloguing and library information management standards is required.

Experience in the development of Library guides and training materials, is desirable

Experience of working as a foreign, comparative and international law librarian is desirable.

Knowledge, Skills and Abilities:

• Knowledge of Westlaw, Lexis, HeinOnline and other standard library legal information research tools.
• Knowledge of Microsoft SharePoint, automated Library Management Systems (preferably SirsiDynix Symphony) and Discovery platforms.  
• Knowledge of LibGuides for the creation of Library user content.
• Working knowledge of AACR2, LCSH, LCC and RDA cataloguing standards.
• Ability to prioritize requests and meet deadlines.
• Ability to establish and maintain working relations with people in a multi-cultural multi-ethnic environment.
• Ability to work according to agreed standards under minimal supervision and a keen eye for detail.
• Ability to develop and present engaging training sessions both online and in person.
   

Knowledge of Languages:
Proficiency in one of the working languages of the Court, English or French is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.