Career Opportunities: Administrative Assistant (G-5) (23459)

Organisational Context

The Integrated Services Division (ISD) within the Office of the Prosecutor (OTP) centralizes the specialized support functions that provide cross-cutting support to the Office. The Division is headed by a Director who is responsible for managing the reliable and cost-effective delivery of integrated services and ensuring that the OTP is adequately supported through all relevant service functions, technologies and equipment, and that appropriate services are available to allow the implementation of the Office’s mandate. The services include planning and operations, witness protection and management, information knowledge and evidence management, forensic science, language and administrative support. The Division works to develop new approaches and strategies that promote the use of modern tools and advanced technology as mechanisms to strengthen the effectiveness of the Office.

The Integrated Services Administration Team is within the Integrated Services Division (ISD) and is charged with providing support for the Division.

Duties and Responsibilities

Under the supervision of the Project Officer in the Integrated Services Division, Office of the Prosecutor (OTP), the incumbent will perform the following duties:

• Provide administrative support and assistance to the Integrated Services Division and Unified Teams;
• Coordinate the Director’s work schedule by arranging meetings/appointments with officials within and outside the Court, using discretion and judgment with regard to priority of appointments, and maintain appointments calendar;
• Receive visitors, place and screen telephone calls, and answer queries with discretion;
• Ensure the smooth and constant flow of information between the Director  of the Division and its staff, as well as other divisions of the OTP and other organs of the Court;
• Prepare and process the official travel of the Director  of the Division and as required, other staff members in the Division;
• Maintain a paper-based and electronic filing/documentation system;
• Receive, screen, log and route correspondence;
• Draft, format and edit correspondence and check outgoing correspondence and documents for completeness and accuracy and consistency with ICC procedures;
• Maintain and update database of external contacts;
• Act as focal point for inquiries to the Division and on issues requiring coordination;
• Perform other duties as required.

Essential Qualifications

Education:

Diploma of secondary education is required.

Experience:

A minimum of 6 years of secretarial/administrative experience is required. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

Knowledge, skills, and abilities:

• Excellent skills in Microsoft standard applications, i.e. Word, Excel and Power Point; Excellent communication, drafting and organisational skills;
• Ability to plan and establish priorities;
• A good knowledge of general office management policies, procedures and practices;
• Ability to work with a high degree of autonomy, proposing creative solutions and meeting deadlines; problem solving skills;
• Ability to interact and work with other staff to accomplish tasks;
• Ability to interact effectively with external partners;
• A pro-active and service oriented attitude;
• Ability to work in a multi-cultural environment, with respect for diversity.

Knowledge of languages:

Proficiency in one of the working languages of the Court, English or French is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.