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Editorial Assistant - Conference Division

London

  • Organization: IMO - International Maritime Organization
  • Location: London
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Translations and Languages
    • Conference Services
    • Scientist and Researcher
  • Closing Date: 2024-05-14

  1. Proofread English texts for accuracy, quality and in conformity with established standards and guidelines, ensuring that processing, proofreading and editorial changes have been correctly incorporated in the final English version. 
  2. Edit, insert corrections, format, merge, collate and process documents, which include complex tables, reports and special layouts, adapting to technological developments notably in the field of CAT tools (eLUNa).
  3. Verify the grammar, syntax, references quoted, concordance of English text with the original document to ensure an accurate translation, comparing style, punctuation and spelling, following IMO guidelines.
  4. Consult editors and technical officers, in the case of any omissions or discrepancies between the original submission of English documents’ final versions, and make proposals for changes.
  5. Check that all components of the original (source) text are correctly reflected in the final edited/translated/proofread document (e.g. cover page, table of contents, official country names, pagination, chapters, paragraphs, titles, figures, equations, annexes, footnotes, charts, appendices).
  6. Align bi-texts to support the production of high-quality translation memories for computer-assisted translation tools (Document Storage, eLUNa) and related workflow improvements.
  7. Convert texts into different formats using various software programs (MS Office applications and Adobe Acrobat), and check the converted text for accuracy.
  8. Train or guide staff, including temporary employees, on work procedures in the processing of basic and more complex documents.
  9. Handle high volumes of documents efficiently and work independently in order to meet competing document deadlines.
  10. Be prepared to work night shifts and/or overtime on a regular basis.
  11. Perform any other duties as required for the effective operation of the word processing team, including document processing and routine office arrangements.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.