Project Management Support - Associate

The Project Management Support - Associate works under supervision and guidance of the Project Manager (PM) to contribute to efficient and effective implementation of the Project. She or he will be responsible for delivery of work packages and products, as per PM’s delegation. 

In performing her/his work, the incumbent promotes a client, quality and results-oriented approach, and works closely with the Support Services and other Projects’ personnel to exchange information and ensure consistent service delivery. 

The Project Management Support Associate will undertake the following activities/responsibilities:

• With PM’s direction, support implementation of activities in the area of responsibility and ensures consistent progress against the set milestones
• Develop inputs to Project plans for implementation of activities falling under her/his responsibility, and contribute to overall planning process 
• Ensure delivery of outputs that are fit for purpose and meet the set targets for time, cost, quality, and benefits
• Establish and maintain professional relations with the Project stakeholders
• Contribute to the engagement with the beneficiary institutions and other Project’s stakeholders, while ensuring that the PM is consistently and timely consulted and informed
• With guidelines from PM and responsible Support Services colleagues, ensure respect of UNOPS financial, procurement, and other  rules and regulations in conduct of activities
• Contribute to UNOPS inputs provided to the UN Country Team through different task groups 
• Where relevant and appropriate, contribute to development of ToRs, human resources or procurement related, needed in support of work package/product delivery falling under the candidate’s responsibility
• Take a lead in organisation of training, workshops, information sessions, other capacity building or other functions falling under the candidate’s responsibility
• Participate in evaluation processes, HR or procurement related, as per request from the PM
• Coordinate work of retainers and service providers
• Support grant management related activities, as per the Project need and PM’s request
• Provide updates on external developments relevant for the Project, and in particular for activities that fall under the Project Associate’s responsibility 
• Contribute to identification and assessment of risks and implement mitigation measures in accordance with the Risk Management Strategy and agreed Risk Responses 
• Contribute to design and implementation of the Project Gender Action and Social Inclusion Plan
• Monitor progress against milestones and targets set in the Plans, including those related to outcomes
• Contribute to preparation of Project reports, as envisaged by the Project Agreement, while in particular considering progress against the indicators in the Results Framework Matrix
• Contribute to identification and sharing of the Project’s lessons learned and best practices
• Contribute to efficient and effective use of Project and UNOPS tools for monitoring of the Project’s performance, outputs and benefits 
• Support the Project’s communication and visibility activities, including but not limited to preparation of inputs for briefings, press releases and visibility materials.
• Prepare minutes from project meetings
• Establish and maintain archives Project’s archive 
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above

• Secondary school diploma is required. 
• Bachelor’s degree preferably in Economics, Business Administration, Project Management, Social Science or related field will be considered as an asset

• Minimum six years of experience in project management support activities is required. BA degree may substitute for some years of experience 
• Direct experience in working with Governmental and local institutions is an asset
• Experience with international organisations (preferably in the UN/EU context) will be considered as an asset

• Fluency in Montenegrin and English language is required

• Driving licence is an asset