Project Management Support - Senior Assistant

The PMS Senior Assistant works closely with and under the supervision and guidance of the Project Manager to ensure support for the efficient implementation of the Project through a range of actions contributing to the planning, management, and monitoring of Project activities. 

In performing her/his work, the PMS Senior Assistant promotes a client, quality and results-oriented approach, and works closely with the Support Services to exchange information and ensure consistent service delivery.  

The PMS Senior Assistant will undertake the following activities/responsibilities:

• Support the implementation of project activities and contribute to the cultivation of professional relationships with the project stakeholders
• Support organisation of meetings, events, workshops, and field visits
• Produce meeting minutes and reports and contribute to the development of Project’s reports 
• Contribute to development of Project’s Plans 
• Maintain Project’s filing system, archive  and registers, including risk, issue, and lessons logs 
• Establish and cultivate regular cooperation with the Support Services in order to facilitate the progress of Project activities in accordance with relevant rules, regulations, and procedures 
• Assist project counterparts on applicable administrative procedures and facilitate their observance
• Follow up on engagement of project retainers and related Time Sheets
• Contribute to the identification and assessment of risks and assist in the implementation of mitigation measures in accordance with the Risk Management Strategy 
• Contribute to the identification and sharing of the Project’s lessons learned and best practices. 
• Provide support to Project’s communication and visibility activities
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above

• Secondary education is required.
• Bachelor’s degree, preferably in Economics, Business Administration, Finances, Social Sciences, Law or a related field, will be considered an asset.

• Five years of working experience in project support functions is required. Bachelor’s degree may substitute for some years of experience.
• Experience in the conduct of administrative tasks would be an asset.
• Experience in engagement with Governmental institutions, international organisations and donors would be an asset. 

• Fluency in Montenegrin and English is required