Working Group Specialist

COORDINATION 

• Develop, strengthen and maintain close and strong relationships and coordination with the Working Group Co-chairs and Working Group Coordinators to ensure the Working Groups’ visibility and credibility within the malaria community.  

• Ensure collaboration between Working Groups themselves, as well as with Partner Committees and the RBM Secretariat to ensure alignment and optimization of resource utilization, as well as efficient and impactful approach to addressing malaria-related challenges. 

• Support with optimal efficiency and facilitate the planning processes and development of  Working Group yearly workplans and budgets for integration into the overall RBM Partnership workplan/budget.

• Ensure compliance with the respective Working Group Terms of Reference and the Working Group Standard Operating Procedures and support with the updating process of the Terms of Reference as needed. Notably, facilitate the monitoring of the performance of the Working Groups to ensure the fulfillment of the requirements as per the applicable accreditation criteria.

• Ensure alignment with the overall RBM Partnership strategy and objectives. 

• Coordinate Working Group inputs in a timely manner for inclusion into RBM’s monthly newsletter and annual report. 

• Coordinate Working Group inputs in a timely manner for Board meeting pre-reads and presentations.  

• Support annual planning and resource mobilisation for Working Group activities.

• Support any additional Working Groups projects as needed.

COMMUNICATIONS

• Support effective promotion and communication of the Working Group activities and contributions to the malaria fight in close collaboration with Working Group and Advocacy/Communications stakeholders. 

• Update Working Group content on the RBM website in collaboration with Working Group Co-chairs and Coordinators with support from the Operations / Communications Teams.

• Serve as the Secretariat focal point to ensure compliance with the RBM brand guidelines for externally facing Working Group communications, and support effective use, streamlining and updates of the RBM website by Working Groups, under the guidance of the Communications and Advocacy Manager.

• Liaise and engage with Working Group members and external parties together with Working Group Coordinators to fulfill requests for information related to Working Group matters.  

• Serve as information liaison to facilitate the flow of pertinent information between the RBM Secretariat and all stakeholders.

• Create and maintain a centralized platform to facilitate the sharing of information between Working Groups with guidance of the Communications and Advocacy Manager.
  

• Maintain up-to-date Working Group Secretariat contact records and email mailing lists (e.g. WG Co-chairs, Coordinators).

EVENTS AND ADMINISTRATIVE SUPPORT

• Take part in Working Group meetings/events to keep abreast of all Working Group activities and developments.

• Provide scheduling support for Working Group meetings/events and serve as rapporteur during collective/joint Working Group meetings/events.

KNOWLEDGE MANAGEMENT AND INNOVATION

• Ensure compliance with all related RBM Partnership to End Malaria governance provisions. 

• Ensure proper maintenance of the centralized Working Group records database.

• Support the expansion of the Working Groups memberships.

• Record and share the lessons learnt with the Monitoring and Evaluation Specialist.

• Contribute to innovation development to ensure that RBM Working Groups continually incorporate best practices.

• Support with the development and keeping up-to-date of induction programmes, onboarding and offboarding of Working Group Co-chairs and Coordinators.

• Support in developing, revising, and implementing governance-related policies, processes, and procedures to ensure that the RBM Partnership has a fit-for-purpose framework in collaboration with the Governance Officer and legal experts, as necessary.