Job ID

2024-5938

Location

US-MD-Baltimore

Category

US Based Positions

Employment Status

Contingent Upon Award

Jhpiego seeks a Project Finance and Administration Director to oversee the financial planning, management and reporting activities in support of an upcoming global health security project funded by the U.S. Agency for International Development. The contract, valued at up to $300 million, will support in-country counterparts in up to 50 focus countries to enhance the capacity of national and sub-national laboratory networks and surveillance systems; develop and strengthen data collection, analysis, and reporting relating to surveillance and detection systems; and provide targeted technical assistance during outbreaks for detection, surveillance, and data analysis and management.   

The Project Finance and Administration (F&A) Director will work closely with the Project Director, Senior Management Team, Global Program Staff, and project country offices to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. This position is directly accountable for the financial, contractual and administrative compliance of the award. The F&A Director will be based in Jhpiego’s Baltimore office and international travel will be required. 

This position is contingent upon award and annual funding from USAID.

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
• Ensure effective program start-up including developing necessary financial tools, templates and manuals for use by program, country teams and partners
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Lead development of annual budgets and provide guidance for local country finance staff to ensure all project activities and local costs are accurately budgeted.
• Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data.
• Oversee and manage all grants under contract and ensure sub-contract and GUC management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project and country teams and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, and other ad hoc reports as requested by the donor
• Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same
• Monitor burn rates, subaward financial expenses and budget to actual reports and make clear recommendations for implementation
• Mentor, support, an oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
• Under the direction of the CFO’s office, support all financial, compliance or funder audits requiring review of CDC program funds and expenditures 

• Advanced degree in Business Administration, Public Administration, Finance, Accounting or relevant field preferred
• At least 10 years of experience in administrative and financial management in donor-funded managing contracts of a similar scope of work and budget (>$20 million), including managing complex programs with multiple funding streams and objectives with proven results, successfully staying within budget and compliant with all donor and organizational requirements.
  
• Direct USAID experience
• Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects  
• Experience providing financial planning and management, human resources and procurement for projects in Sub-Saharan Africa
• Previous direct supervisory experience of professional and support staff
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Demonstrated experience organizing resources and establishing priorities
• Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
• Subcontract or subagreement financial management experience
• Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Strong interpersonal and team-building skills with significant experience building strong host country national team;
• Excellent verbal, written, interpersonal, and presentation skills in English
• Experience hiring and supervising personnel
• Excellent skills in facilitation, team building, and coordination
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel internationally up to 30% of the time

• Proficiency in a second language (French or Portuguese)
• 13 years of experience in administrative and financial management in donor-funded managing contracts of a similar scope of work and budget (>$20 million), including managing complex programs with multiple funding streams and objectives with proven results, successfully staying within budget and compliant with all donor and organizational requirements.

The salary range for this role is expected to be $118,619 - $150,000

This role is exclusively open to candidates who are already located in any of the countries where Jhpiego currently operates

Total compensation will be based on the country of hire and Jhpiego’s local compensation plan.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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