ICT Administration / Training Support

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Our clients transport section is responsible for the maintenance & repair of the UNSOS / UNSOM / ATMIS fleet deployed in six AMISOM sector hub locations in Somalia as well as a wide array of Armored Personnel Carriers (APC) & heavy transport equipment. The Asset Manager / Administrative Assistant will support the administration of the section fleet schedules & Drivers, ensuring vehicles are kept maintained in peak operating condition, setting up maintenance schedules to side step unexpected repairs & minimize costs by maximizing cost efficiency, as well as ensuring compliance of assets as per UN rules & regulations in this field to maximize costs.

Role objectives

• Assist in the planning of the fleet asset management operations & monitor progress through statistical analysis of database records & monthly progress reports for the unit / section.

• Assist in monitoring accounts / operations, undertaking regular site visits of field mission offices & carrying out physical inspections & verification of UN property including selecting & maintaining vehicles to keep deliveries & distributions on schedule & within established budgets.

• Monitoring & coordinating closely with procurement on the supplies to ensure in timely delivery of the goods.

• Performing the preliminary inspection of the supply items for quality & quantity ordered in coordination with the Receiving & Inspection (R&I) unit.

• Monitor & control fleet maintenance & repair & that complies with in conformance with administrative instructions, LDS / DFS guidelines & mission property management Standard Operating Procedures (SOP's), for accountability of UN property at mission. register & license all fleet UN property & keep inspections up to date.

• Monitor / control & identifying & recommending assets for write off in stock that are damaged, beyond economical repair, obsolete, or surplus.

• Identifies issues & implements solutions to problematic areas related to asset management.

• Ensure accurate tracking of assets & implements & monitors the periodic physical verification process.

• Assists in compilation & drafting the SOP & flow charts relating to all aspects of asset management / administering activities within the context of the overall mandate of the unit, including Terms of Reference (ToR's) & Job Descriptions (JD's) for the staff in the unit.

• Performs other duties as required.

Project reporting

This role reports to the line manager.

Key competencies

• High school diploma or equivalent including a valid driver's license "B" category is required.

• At least five years of work experience & two years at the international level in the field of administration / operations in the transport field to administer & monitor budget, assests & transport personnel.

• Experience in UMOJA asset management & transport is desirable.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.