Asset Management Senior Officer (Inventory)

Under the responsibility of the Project Manager, the Asset Management Senior Officer (Inventory) will perform the following tasks/responsibilities:

Support the UNOPS technical team

• Support the team assigned to the supervision of the projects to which he/she will be assigned.

• Deep understanding of the technical needs of the client to translate into a project strategy which will also inform the procurement strategy to be put in place.

Monitoring of the inventory work package till the final validation  & acceptance by the beneficiary

• Act as UNOPS’s focal point and interlocutor with the contracted specialized firms executing the assets/inventory operations in multiple hospitals, throughout the project implementation period.

• Supervise the quality implementation of physical inventory activities being conducted in multiple sites as per the contractual requirements. 

• Being physically present on sites to ensure the quality of the intervention and the quality of the data collected.

• Ensure the monitoring of the streamlined inventory activities according to the predefined schedule and validated standardized operations procedures (SOP).

• Follow up and confirm the exactitude of the companies’ monthly progress report.

• Ensure the involvement and contribution of the different stakeholders according to the RACI matrix.

• Document and collect non-compliance reports to ensure their correct management according to the defined procedures. 

Quality Assurance of the execution of the inventory work package : 

• Act as UNOPS’s focal point and interlocutor with the companies executing the Quality Control of the inventory operations in multiple sites

• Ensure the supervision of the company performing quality control of the physical inventory activities in multiple sites by being physically present and accompanying the execution of the work.

• Ensure the monitoring of the quality control activities to be aligned with the results framework and to the set quality standards.

• Collect reports of the non-compliances or exceptions and view of their management with the project stakeholders.

• Confirm the exactitude of the information to obtain provisional acceptance from the different stakeholders. 

Additional tasks

• Perform all logistical-related activities as directed by the Project Manager to facilitate the execution of the deliverables of the project(s) to which he/she will be assigned.

• Work closely with the Ministry of Health team and hospital staff during the inventory exercise that will be held in 20-25 hospitals 

• Work closely with the support team to optimize the activities of the project(s) to which he/she will be assigned

Reporting

The incumbent Asset Management Senior Officer (Inventory) will participate, under the direction of his/her superior, in preparing various reports as defined in the communication plan of the project(s) to which he/she will be assigned.

• Master's degree preferably in Engineering,  Logistics, Supply chain management, or related field.  

• Bachelor's degree preferably in Engineering,  Logistics, Supply chain management, or related field in combination with 2 additional years of relevant experience may be accepted in lieu of the Master’s Degree.

Strongly recommended : 

• Certificates in warehouse management is an asset

• Certificates in operations management is an asset

• Certificates in supply chain management is an asset

• Project Management Certificate (Prince2, CAPM,PMP…etc) is an asset