Finance & Grants Associate

Bangalore

Organization: WCS - Wildlife Conservation Society
Location: Bangalore
Grade: Junior level - Junior
Occupational Groups:
- Banking and Finance
- External Relations, Partnerships and Resource mobilization
- Grant writing
Closing Date: 2024-05-12

08^thApril2024

RefNo:TheUnionINDIA/Off/Admin/2024/016

Request for Proposals for hiring of Agency for providing HumanResources Information System (HRIS) In International Union AgainstTuberculosisandLungDisease

AboutTheUnion:

Established in 1920, the International Union Against Tuberculosis and Lung Disease (The Union) iscommittedtocreatingahealthier worldforall,free oftuberculosisandlungdisease.

The Union is a global membership, technical and scientific organisation, led by people who arecommittedtoourvision,mission and values.

Ourmembersareindividualsandorganisationsfromaroundtheworld.Wearemadeupofgovernmentand non-governmentagencies,charities,donors and funders, professional groups,patientgroupsandcivilsocietyorganisations.Webringtogetherclinicians,managers,policymakers,front-lineworkersandimplementers,scientists,patients andsurvivors, advocatesandcivilsociety.

TheUnion’sMission:

The Union strives to end suffering due to tuberculosis and lung diseases, old and new, by advancingbetterpreventionandcare.Weseektoachievethisbythegeneration,disseminationandimplementationofknowledgeintopolicyandpractice.

We aim to ensure that no-one is left behind, people are treated equally and we have a focus onvulnerableand marginalised populations andcommunities.

TheUnion’s Vision:

Ahealthier worldfor all,freeoftuberculosis andlungdisease.

TheUnion’sValues:

Quality:Wedeliver ourservicesand productstothehighestpossiblestandards

Transparency:Weareopen and directin ourdealings.

Accountability:Weare responsiblestewardofresourcesanddeliversonitscommitments,andareaccountableto ourstakeholder.

Respect:Werecognisepeople’sintrinsicvalueandhavedueregardforthewelfare,beliefs,perceptions,customsand culturalheritageofthosewe dealwith.

Independence:Weseek topursueourmissionfreefrominterferencebyconflictofinterest

FormoreinformationaboutTheUnion’sworkinSouth-EastAsia,pleasevisithttp://www.theunion.org/where-we-work/south-east-asia

1.PURPOSEOFTHERFP

1.1.The Union is soliciting proposals from qualified and experienced Human Resource InformationSystem (HRIS) vendor to provide a single, robust integrated enterprise HRIS solution across allcountries. The Union intends to deploy the HRIS globally to ensure data management andefficientoperations.

1.2.Accordingly, The Union is requesting for proposals from relevant agencies for The Union. ThisRFP should not be considered as neither as an agreement nor an offer by The Union to theprospectivebidders.

2.GENERALTERMSOFBIDDING

2.1.AllBiddersarerequiredtosubmittheir Bidinaccordancewiththeterms setforthinthisRFP.

2.2.NotwithstandinganythingtothecontrarycontainedinthisRFP,thedetailedtermsspecifiedintheContractAgreementshallhaveoverridingeffect(ContractualTermsandconditionsareattached as Annexure I). By responding to this bid, the bidder agrees to abide by thesecontractualTerms&Conditions.

2.3.The Union reserves the right to invite fresh bids with or without amendment of the RFP at anystage or to terminate at any time the entire bidding/selection process without any liability or anyobligationto anyoftheBiddersandwithoutassigninganyreasonwhatsoever.

2.4.The Union will not guarantee any minimum quantity of business under any contract. Also, TheUnionreservestherighttosplitthebusinessamongstbidderskeepinginmindtheinterestoftheorganisation.

2.5.The Bidder can be an individual or group of individuals. The Bidder should not be a consortiumof such entities. The Consultant should have PAN, GST registration and registration underapplicablelawsand should submitcopies ofthesame.

2.6.A Bidder shall not have a conflict of interest that affects the bidding process. Any Bidder foundtohaveaConflictofInterest shallbedisqualified.(AsspecifiedinAnnexureI)

2.7.Also, the bidder should not have been convicted/charge-sheeted for any criminal offence. AnyEntitywhichhasbeen convictedforanycriminaloffenceshall notbeeligible tosubmitthe bid.

2.8.The bids shall be opened at The Union, C-6, Qutub Institutional Area, New Delhi. The RFPdocumentwill be advertised on devnetjobsindia.org

PROPOSALSUBMISSION:

a)Proposals through email as well as hard copies are invited from the reputed bidders for theaforesaid purpose.Theproposalshould includethe"Technical& Financial" details.

b)Two separate proposals are required to be submitted - Technical and Financial Proposal.The interested bidder must submit their proposals in two separate emails, your email shouldclearlystateinthesubjectline-"TechnicalProposal–ProcurementofHumanResourcesInformationSystem(HRIS)”and"FinancialProposal-ProcurementofHumanResources Information System (HRIS)”” with all relevant documents as listed in Schedule1& 2toProcurement.USEA@theunion.orglatestby29^thApril2024.

c)HardCopiestobesubmittedseparatelyfortechnicalandfinancialinsealedenvelopeandbothenvelopestobeplacedtogetherinsinglecoverandsuperscribedas“Confidential-’ResponsetoProcurementofHumanResources InformationSystem (HRIS)”.

d)ThesealedenvelopeshouldbeHanddelivered/Couriered/droppedatthereceptionoftheTheUnion,BranchOfficeatC-6QutubInstitutionalArea,NewDelhi-110016beforetheduedateand time, latest by 29^th April 2024. Those who send the Bid documents by courier/post, haveto ensure that the documents reach us on or before the prescribed time & date. The Unionoffice will not take any responsibility under any circumstances for the delayed or missingcourier/postal.

e)The "Technical proposal" should include the description of the firm/organization, the firm’sgeneralandrecentexperienceinthefieldofassignment,organisationstructure,thequalificationandcompetencyofthepersonnelproposedfortheassignment,andfewsamplesof similar assignments completed in the past. The Bidder shall ensure the preparation ofDetailed Technical Proposal in accordance with documentation as per Schedule 1 detailedfurther in the document. The Technical Proposal should not contain any cost informationwhatsoever.

f)The“FinancialProposal”shouldcontainthedetailedinaccordancewithinstructionsin

Schedule-2detailedfurtherinthe document

g)“FinancialProposal”shallremainpassword-protected,andsuchpasswordwillberequested from the bidder by The Union after the Technical Qualification of the Proposalsubmittedbythebidder.

h)Proposalvalidityperiodwillbefor180days fromthedateof submissionofproposal.

For any queries/clarifications, Email to be sent @ Procurement.USEA@theunion.orgby 15^thApril2024

For detailed information, please check the complete version of the RFP attached below.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.