Project Assistant on Biosecurity

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The FAO Indonesia in collaboration with the
Agriculture Quarantine Agency, Ministry of Agriculture (IAQA) is implementing the project on supporting biosecurity improvement in Indonesia. The Indonesian Agricultural Quarantine Agency (IAQA), Ministry of Agriculture has vital role in making sure that animals, plants and livestock coming in, transit and going out of Indonesia’s borders are in good health conditions. The agency has 52 offices throughout the country that mainly works at the border. The IAQA mandate is regulated under Act No. 21/2019 on Animal, Fish and Plant Quarantine which is the primary legal instrument covering prevention and quarantine.

Despite some advances, it is widely recognized that the existing applicable regulations still need to be improved to sufficiently prevent the entry of pest and disease into the Indonesia territory, including the development of regulation to control the movement of pest and disease between islands. Due to limited institutional capacities to prevent, detect, control, and respond to zoonotic diseases and health threats, the Ministry of Agriculture requested FAO to provide technical support in improving biosecurity system, as well as strengthening current capacity of IAQA-MoA officers in discharging their tasks across the borders in Indonesia.

Reporting Lines

Project Assistant on Biosecurity will work under the overall managerial administrative leadership of the Assistant FAO Representative – Programme, direct supervision of the Lead Technical Officer from RAP, and working closely with NC Biosecurity and Policy Analysis.

Technical focus

Biosecurity regulation, Capacity Building and Training, Project monitoring and Administration, Logistical Coordination and Event Planning

Tasks and responsibilities

• Assist the National Consultant on Biosecurity and Policy Analysis in the preparation of Terms of Reference (TOR), meeting agendas, support the outputs monitoring, and other relevant project documents.
• Prepare Minutes of Meetings (MoM) and ensure timely distribution to relevant stakeholders.
• Coordinate and schedule meetings, workshops, and training sessions as required by the project team.
• Provide administrative support to ensure smooth implementation of project activities, including logistical arrangements for workshops, trainings, and field visits.
• Assist in maintaining project documentation, including project reports, work plans, and correspondence.
• Support the consultant in liaising with government agencies, project partners, and other stakeholders as needed.
• Assist in organizing and maintaining project-related files, both electronically and in hard copy.
• Undertake other administrative tasks as assigned by the project team.
• Perform any other related tasks as per requested.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• Bachelor's degree in a relevant field such as administration, project management, or related discipline.
• 5 years proven experience in providing administrative support, preferably in the context of development projects or consultancy assignments.
• Working knowledge of written and spoken English.
• National of Indonesia or resident in the country with a valid work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, is desirable
• Extent and relevant of experience in implementation of technical assistance projects, preferably in the areas of disease tracing/traceability
• Extent and relevant of experience in providing technical reports
• Availability to travel occasionally for project-related activities.
• Strong analytical and problem-solving abilities, with the capacity to identify gaps and propose innovative solutions;
• Availability to travel for field assessments and training programs

Selection Criteria

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help or have queries, please contact\: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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